Legal Services Specialist

YUBA COUNTY   Marysville, CA   Full-time     Legal
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Posted on March 9, 2020

Legal Services Specialist

Location

215 5th Street Marysville, 95901
 

Description

The County of Yuba is currently recruiting for a Legal Services Specialist in the Probation Department. Under general supervision, the incumbent performs varied and specialized confidential legal support duties, requiring thorough knowledge of the assigned department, division, or program, its procedures, and operational details; provides administrative support to legal staff; assists with calendaring and scheduling; composes and prepares correspondence using judgment in content and style; performs skilled word processing, data entry and organization, recordkeeping, statistical and technical report preparation, and filing; prepares legal documents; assists in case coordination and filing of documents in a timely manner; and performs related duties as assigned. The Legal Services Specialist is a County wide classification.  The employment list established from this recruitment may be used to fill additional vacancies in other departments.

About the Probation Department

The principal mandated tasks accomplished by Adult and Juvenile Probation Services are the preparation of investigative reports and sentencing recommendations for the Courts on criminal, diversion and probation actions, and the supervision of offenders granted formal probation. Probation manages a variety of specialized adult and youth program elements. The adult programs include Drug Court, a pre-trial risk assessment unit, and a wide array of rehabilitative programming at the Yuba County Together Everyone Achieves More (TEAM) Center. The youth program elements include a variety of programs, Probation and School Success Program, Juvenile Offender Work Program, Juvenile Traffic Court, Truancy Program, and the Thomas E. Mathews School.

Ideal Candidate

The ideal candidate will be skilled in the use of specific computer applications involving word processing, data entry and/or standard report generation.  Must be able to review and edit legal documents, reports, and business communications. Success in the position requires the ability to prepare clear, accurate and concise written reports and correspondence; perform detailed office support work; maintain detailed office files and make accurate mathematical calculations. Will be required to read, understand and apply state statutes, local court rules and departmental policies pertaining to legal documents and processes; communicate effectively verbally and in writing; follow and issue verbal and written instructions; meet with parents and juveniles prior to court hearings; appropriately and discreetly dealing with sensitive subject matter.

Qualifications:

Minimum: Equivalent to graduation from high school and five (5) years of secretarial or office experience with experience providing office support in a legal office or court setting.

Preferred: Completion of at least two years of college (60 semester units) in a related field and at least two (2) years of experience as a legal secretary or providing office support in a legal office or court setting.

Special Requirements: The ability to obtain a valid California Class C driver's license within ten (10) days of employment; may be required to maintain license throughout employment at the discretion of the Appointing Authority.  Successfully complete an extensive and thorough background investigation which includes Live Scan fingerprinting. Will be required to perform disaster service activities pursuant to Government Code 3100-3109.

TYPING CERTIFICATE REQUIRED WITH APPLICATION

Minimum Net 40 wpm.

Must indicate results from a 5 min. test, testing agency and no more than 12 months old. 

Internet and/or online tests NOT acceptable.

SAVE THE DATE: WEDNESDAY, MARCH 25, 2020

Qualified applicants MUST participate in a required skills exam. 

An invitation with the specific details will follow via e-mail, shortly after the final filing date.

 

 

Benefits

MERIT INCREASE:

Typically 5% each year for the first 7 years

RETIREMENT:

Miscellaneous Classic: 2% @ 55

Miscellaneous New: 2% @ 62

(Misc. See Pension Reform Link on Human Resources web page for additional information. Yuba County does not participate in Social Security.)

VACATION: 12 days for first 5 yrs with incremental increases every 5 yrs thereafter, up to 20 yrs

HOLIDAYS: An average of 14 paid holidays per year, including 2 floating holidays

SICK LEAVE: Accrued every payroll period, up to 12 days per year

HEALTH: The County pays 90% of the Basic Plan premium for employee only or 70% for employee and eligible dependent(s).

DENTAL/VISION: County pays 100% of the Basic Plan Premiums for employee only and 80% for dependent(s).

LIFE: County provides $50,000 in life insurance coverage.

DEFERRED COMP: Voluntary Deferred Compensation plan(s) are available

EMPLOYEE ASSISTANCE PROGRAM: County paid confidential counseling program for up to 5 visits per incident per eligible family member.

UNION AFFILIATION: Yuba County Employee Association

 

Special Instructions

Final Filing Deadline: Monday, March 16, 2020 @ 5:00 p.m.

**Additional details will follow shortly after the application review process. All qualified applicants MUST participate in a required skills exam scheduled for Wednesday, March 25, 2020. It is VERY important that you check your email  regularly during the duration of this recruitment. As we will be communicating periodically about the selection process via email.

APPLICATION SCREENING:

An official Yuba County employment application must be submitted by final filing deadline. Applications must include copies of valid license(s), certificate(s) and college transcripts and/or diploma. Incomplete applications may be disqualified from further consideration.

TO APPLY:

ON-LINE APPLICATION: Applications may be submitted on-line through CalOpps. Click on the Apply for Job button above to complete the Yuba County employment application.

OR

HARD COPY APPLICATION: You may access a hard copy of the Yuba County employment application by visiting our website at http://www.yuba.org. Our applications are available in a PDF, or you may pick up these materials in our office located 915 8th Street, Suite 113, Marysville, CA 95901. Hard copies of applications can be submitted to our office in person, by U.S. Mail or by fax at 530-749-7864. Applications must be received by the final filing deadline; postmarks or applications received after the final filing deadline will not be accepted.

All applicants will be given written notice regarding the status of their application and selection procedures. The County prefers to communicate via email, if provided, to expedite communication. It is also recommended that applicants review their SPAM mail daily as to not miss any important communication from the County.

Applicants are responsible for notifying the County of any changes to their contact information, including but not limited to e-mail addresses, mailing addresses, primary and secondary telephone numbers.

Applicants must provide the following documents with their application by the filing deadline:

  • Completed Yuba County Employment Application (Online OR Hard Copy)
  • Any Diplomas and Unofficial Transcripts
  • Copies of Certifications
  • Valid Typing Certificate indicating a minimum 40 wpm NET

MINIMUM QUALIFICATIONS

The minimum and preferred requirements are listed above. While the following requirements outline the minimum qualifications, Human Resources reserves the right to select applicants for further consideration who demonstrate the best qualifications match for the job. Meeting the minimum qualifications does not guarantee further participation in selection procedures.

TYPING CERTIFICATE:

Must submit a valid typing certificate indicating a speed of at least 40 net words per minute (wpm). The certificate must be a five minute test (internet and/or online test NOT acceptable). Must be no more than twelve months old. The certificate must include the following information: Your first and last name, gross words per minute, number of errors, net words per minute, the name of the agency administering the test and the test administrator’s signature. 

TESTING ACCOMMODATION

If special accommodations are required at any stage of the selection process, complete the Request for Reasonable Accommodation in Employment Examination Process Form and provide the required documentation by the final filing deadline. The form can be obtained at Reasonable Accommodation Form or by contacting Human Resources at 530-749-7860.

EXAM

Applicants that have successfully completed the application screening process will be invited to participate in a required CPSHR Legal Processing Clerk Skills Exam scheduled for March 25, 2020. This skills based test is utilized to evaluate the applicant’s ability to perform some of the essential job functions. The exam scores will be utilized in establishing the employment list. This exam will be administered on County computers.

VETERAN’S CREDIT

All applicants who have successfully completed the application/selection procedures and examination process may be eligible for veteran’s credit. Applicants must have served on active duty for a period of not less than 90 days in the armed forces in time of war or national emergency, or in time of peace in a campaign or expedition for service in which a medal has been authorized by the government of the United States and who has been discharged or released under honorable conditions, and widows of such persons shall be allowed credit. Military Records Form DD214 must be submitted for further review and determination of appropriate credits, if applicable in this recruitment selection process.

WAIVER OF SELECTION PROCEDURES

When selection procedures have been publicly announced and the number of applicants meeting the minimum qualifications for the position is five or less, the Human Resources Director may, at her/his discretion; a) Waive the competition entirely and submit the names of the applicants meeting the minimum qualifications to the appointing department, b) Revise the conditions of competition to a more practical basis under the circumstances.

TESTING ACCOMMODATION

If special accommodations are required at any stage of the selection process, complete the Request for Reasonable Accommodation in Employment Examination Process Form and provide the required documentation by the final filing deadline. The form can be obtained at Reasonable Accommodation Form or by contacting Human Resources at 530-749-7860.

EMPLOYMENT ELIGIBILITY LIST

An employment eligibility list is established for those applicants who successfully pass all phases of the examination process. This list will be held for a minimum of six (6) months from the date the list is certified. For each vacancy the top five (5) ranks on the list will be certified to the department for final selection, which will include a departmental interview.

DEPARTMENTAL INTERVIEW

The Probation Department will notify the applicant of the date and time of his/her interview. The applicant will be asked a series of questions about his/herself and his/her related experience, education and training that exhibit the knowledge, skills and abilities essential to the job. The applicant may also be asked questions about hypothetical situations to test his/her ability to make decisions and use sound judgment and common sense.

MISCELLANEOUS PERSONAL HISTORY STATEMENT

Upon request, all applicants which are certified to the employment list, will be required to provide a PHS to the hiring department before the department interview.  A preliminary review of the PHS will be conducted for each candidate to determine which candidates best meet the professional standard criteria adopted by the Department. The Miscellaneous PHS is available on line at www.co.yuba.ca.us.  Click on the Employment icon and then on hover over the Work With Us title and click on Documents.

 

Recruitment Contact

 
Contact phone: 
(530)749-7869
 
Contact email: 

YUBA COUNTY

915 8th Street, Suite 113, 915 8th Street, Suite 113
Marysville , CA
https://www.yuba.org/