Executive Office Specialist

Yamhill County Oregon   McMinnville, OR   Full-time     Administration / Clerical
Posted on September 23, 2022
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$3,599.63 - $4,779.26 Monthly
McMinnville, OR
Job Type
Regular Full-Time
County Administration
Job Number
10/7/2022 3:00 PM Pacific
PLEASE NOTE: Salary is dependent on experience. Yamhill County typically hires between steps 1-4


Yamhill County is seeking applicants to fill one regular, full-time Executive Office Specialist position. This position is an essential member of the Commissioners’ office administrative team which provides direct and advanced administrative support to elected and appointed officials in the Yamhill County Board of Commissioners’ Office.  Responsibilities include public records management, attending County Commissioners’ meetings and taking meeting minutes, preparing, and distributing agendas and pertinent meeting materials, purchasing office supplies, preparing official documents and correspondence, and performing other administrative and clerical support functions as assigned. Work is performed in a busy public office, with numerous interruptions, and may involve subject matter that is highly sensitive or confidential.  The position requires creativity, initiative, and independent judgment while working effectively with elected officials, department heads, boards, commissions, citizens, and employees.   

 The Qualifications

The position requires three years’ experience at a level equivalent to a senior office specialist. College-level course work or training in public administration or an area related to the position may substitute for one year of experience. Any satisfactory equivalent combination of experience and training which ensures the ability to perform the work will be considered.


The Candidate

In addition to the minimum experience and training requirements, the successful candidate will possess excellent customer service and organization/prioritization skills, and work well in a team environment. They must be able to effectively communicate with elected and appointed officials, co-workers, and the general public in a courteous and professional manner. The successful candidate must have excellent composition skills (grammar, sentence structure, spelling, and proof-reading) to prepare official correspondence and to construct agendas and minutes, which summarize the content and context of various meetings in a concise and readable format. The position requires excellent computer skills and knowledge of Microsoft Office Products (specifically Word and Excel). Knowledge of public records management and public meetings requirements is preferred. Additionally, the successful candidate will be required to perform work with considerable independent judgement, be self-directed, attend evening meetings, and may be requested to perform work on special projects, as directed or requested by the County Administrator or Board of Commissioners. The ability to work independently within prescribed policies and procedures, as well as the ability to recognize and provide recommendations for process improvements is strongly desired.  Previous experience in providing executive-level administrative support and public sector experience preferred.  


The Benefits 

Yamhill County offers generous employee benefits effective the first year of employment:

  • 15 paid holidays per year.
  • 19.5 days of Flexible Earned Time (FET) accrual in the first year (based on an 8-hr day).
  • PERS (Public Employee Retirement System) - 100% employer funded contributions.
  • Full health benefit offerings with employee premiums starting as low as $58.53/month for 2022-2023 plan year. 

Employees must be able to perform the essential functions of this classification with or without accommodation.  

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Our Community

Yamhill County has approximately 109,000 residents and is a very desirable place to live in the heart of the Willamette Valley wine country.  Yamhill County is home to Linfield University and Chemeketa Community College in McMinnville and George Fox University and Portland Community College in Newberg.   Yamhill County is centrally located in the Willamette Valley, within close proximity to the Oregon Coast, the Portland and Salem metropolitan areas, and the Oregon Cascade Mountains.  Wide varieties of indoor and outdoor recreation opportunities are available.  We have the benefits, appeal and superior quality of life found in a small-town community, while enjoying active social and cultural lifestyles found in larger metropolitan areas.


Required Information

Under the provisions of the Immigration Reform and Control Act of 1986, any person hired or rehired is required to provide evidence of identity and eligibility for employment. The County verifies the valid work authorization of each employee using Form I-9 and the E-Verify Program.


Yamhill County is an Equal Employment Opportunity Employer and values diversity.  


All qualified applicants are encouraged to apply. Applicants are considered for employment based on their qualifications without regard to race, religion, gender, sexual orientation, national origin, age, marital or veteran status, medical condition or disability, or any other factor prohibited by law or regulation. Veterans are encouraged to apply.  Do not include information or photos that would identify those personal traits.  Documents included with this identifying information will not be included as a part of the application packet.


Some positions require a criminal history check and a review of driving record. All County positions require regular, prompt, and consistent attendance.


Accommodation Under the Americans With Disabilities Act

Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance, please contact Human Resources at 503-474-4901 or via email at employment@co.yamhill.or.us.


Veterans’ Preference

Under Oregon law ORS 408.225-408.238, veterans who meet the minimum qualifications for a position may be eligible for hiring preference. If you think you may qualify, a Veteran’s Hiring Preference Form must be completed and submitted with application. For the form and information for this process please click here (Download PDF reader)(Download PDF reader) 


If you need assistance with completing an application for employment or with obtaining a Veteran’s Hiring Preference Form, please contact Human Resources at 503-474-4901 or via email at employment@co.yamhill.or.us.