Washington County Sheriff's Office

Hagerstown , MD
Apply Now

Senior Office Associate - Warrants

Washington County Sheriff's Office
Hagerstown, MD Full-time
Posted on April 2, 2019

Senior Office Associate - Warrants

Washington County Sheriff’s Office Grade 8 (Minimum Salary $34,798)

JOB OBJECTIVES:

Maintain an efficient warrant accountability system; to do various kinds of typing and other related office clerical duties.

CHARACTERISTICS OF THE ASSIGNMENT:

The primary responsibility of the Warrant Clerk is to maintain an efficient system of warrant accountability. The status of arrest warrants must be available at all times. Failure to do so often results in false arrests and accompanying civil lawsuits. The Warrant Clerk must log all incoming warrants, and from that point, chart their status as to service, recall, computer entry/exit.

ESSENTIAL DUTIES, RESPONSIBILITIES, AND TASKS:

These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks.

The Sheriff reserves the right to amend this job description if, in his opinion, it is in the best interest of the Sheriff’s Office.

  • Log Criminal Summons received by Patrol Division and follow-up with ending status. (Periodic)
  • Receive warrants, assign warrant numbers in log, enter in CAD, enter warrants into MILES/NCIC computer system, check criminal history of warrant subjects, check warrant for extradition requests. Record warrants in departmental personal computer, send letters of notification to wanted subjects, send letters of detainers for wanted subjects arrested out of Maryland, and requests for warrant service to other agencies. (Daily)
  • Disseminate paperwork when warrant is served. Check paperwork associated with warrant service, remove served warrants from warrant ledger, verify warrant being removed from MILES/NCIC and CAD. (Daily)
  • Type and send all VOP, FTA and Criminal Circuit Court warrants that have been served to the State’s Attorney’s Office. (Bi-weekly)
  • Implement recalls/returns of warrants, and make disposition of related paperwork. (Periodic)
  • Keep monthly warrant activity statistics.
  • Do letters of warrant service assignment and receipt for deputies. (Daily)
  • As needed, assist with requests from citizens and businesses for accident and criminal reports, incoming phone calls, and mail distribution. (Periodic)
  • Maintaining current monthly and yearly total of monies accumulated through Attachment for Contempt warrants. This includes entering in the personal computer and ledger.
  • Type form to be sent to Budget and Finance.
  • Prepare and send Check Release Request to Budget and Finance for Attachment for Contempt that have been recalled by the Court.
  • Compose, type and sign correspondence going to other agencies.
  • Conduct criminal record checks for specific law enforcement agencies. (Periodic)
  • Assist with the MVA warrant program. (Periodic)

MINIMUM REQUIREMENTS:

  1. U.S. citizenship or ability to produce documentation to establish legal ability to work in the Untied States.
  2. High School diploma or GED recognized by the Maryland Board of Education
  3. Minimum age of 18 at time of hire
  4. Possession of a valid driver’s license
  5. Ability to type a minimum of 25 words per minute, (corrected)
  6. Possession of a working knowledge of Microsoft Office programs
  7. Ability to complete any training required by the Sheriff’s Office.
  8. Ability to pass a comprehensive background investigation including (but not limited to) a physical examination, drug screening and a polygraph or other truth verification examination.
  9. Ability to use a variety of office machines, i.e. copier, fax, personal computer, telephone, etc.
  10. Ability to work with sensitive/confidential information and ability to maintain confidentiality of such information.

NECESSARY SKILLS AND ABILITIES:

  • Ability to read at a 12th grade level.
  • Ability to effectively communicate verbally and in writing.
  • Ability to learn data entry into the computerized record system within a short period of time.
  • Ability to set up and maintain a filing system.
  • Excellent knowledge of correct spelling, grammar, sentence structure and composition.
  • Strong working knowledge of personal computers.
  • Ability to develop a working knowledge of the Uniformed Crime Reporting System.
  • Excellent interpersonal skills. Ability to successfully interact with co-workers, supervisors, and the general public.
  • Ability to work independently with a minimum of supervision.
  • Ability to perform related duties as assigned by higher authority.
  • Ability to work with sensitive information and maintain confidentiality.
  • Honest and trustworthy with a dependable work history.

PHYSICAL REQUIREMENTS:

Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle or feel objects and controls. Physical capability to effectively use and operate various items of office related equipment, such as, but not limited to a, personal computer, calculator, copier, and fax machine. No significant standing, walking, moving, climbing, carrying, bending, kneeling, crawling, reaching, and handling, pushing, and pulling.