The U.S. District Court is currently recruiting for a Jury Administrator. The incumbent will be responsible for the following:
- Manage and maintain the district court’s jury processes. Ensure all jury operations are consistent with
internal controls, procedures, rules, regulations, and the district’s Jury Plan. Assist with the review and
update of the Jury Plan, as required. Assist or represent the Clerk in performing the duties required by the
- Supervise and lead jury team members, including assigning and reviewing work. Evaluate employee
performance and develop and conduct performance evaluations. Assist in developing work standards and
goals for the jury team. Supervise, delegate, and prioritize workload. Implement staff procedures and
conduct staff meetings. Maintain accurate documentation, statistics, and employee records. Train jury
team on policies, procedures, and internal controls. Make recommendations regarding employee
appointments, promotions, and separations.
- Analyze the jury system, make recommendations, and implement efficiencies to jury procedures. Analyze
jury management process for areas of improvement to reduce costs, minimize inconvenience to jurors,
and maximize juror utilization.
- Operate, oversee, and optimize the Court’s Jury Management System (JMS) and the eJuror component of
JMS and other automated systems. Perform quality checks on data entry and make appropriate
- Manage the process, perform, and direct duties related to the master wheel refill. Determine the number
of prospective jurors needed to fill the master wheel based on analysis of past trends and a projection of
future needs. Effectively communicate the needs and direction to the various vendors involved. Create
jury wheel lists, including master, term, and panel for both general and qualified jurors.
- Oversee the preparation and mailing of summons notices and forms. Determine an appropriate number
of questionnaires to be mailed based on an estimated percentage of returns. Determine from an
examination of returned questionnaires those persons who are qualified as jurors except under applicable
statutes and local rules. Oversee follow-up procedures on persons who fail to respond to questionnaires
or jury summonses and take appropriate action to ensure compliance with Jury Plan. Make decisions to
grant or deny requests for deferral of service, along with follow-up on non-compliant jurors, including
preparation of orders to show cause for the jury judge. Process returned juror mailings.
- Recommend to judge the number of jurors to be summonsed in special circumstances. Monitor court
calendars and/or coordinate with courtroom deputies or others to determine appropriate number of jurors
needed for trials.
- Work with chambers staff, Clerk’s Office staff, U.S. Marshals Service, U.S. Attorney’s Office, or other
groups to ensure the smooth operation of high-profile or protracted jury trials. Assist in making
arrangements and perform duties relating to sequestration of jurors.
- Assist and make recommendations to Clerk for court policy as to sizes of jury panels for various types of
- Maintain and update the inbound and outbound telephone calls through use of an interactive voice
response system for summoned jurors. Develop and maintain jury-related information for the Court’s
internal and external websites. Respond to juror inquiries and requests in person, by phone and in writing.
- Develop and update orientation materials. Conduct juror orientation and assist jurors with logistical needs.
Orient jurors to all aspects of jury service, including service payment, excuses, reporting, absences, Jury
Act rights and respond to inquiries. Oversee the preparation of juror certificates.
- Monitor and record juror attendance for management of their service and payment.
- Prepare vouchers for jury and vendor payments, including juror fees, mileage, lodging and parking costs,
as applicable and in accordance with the Guide Volume 19. Prepare annual tax reports regarding juror
- Prepare monthly jury statistical reports for submission to the Administrative Office. Prepare reports and
memoranda regarding jury administration for the Clerk of Court and Chief Deputy.
- Prepare, receive, and process juror exit questionnaires.
- Serve as liaison with other agencies, outside vendors and local building management as requested.
- Other duties as assigned.
Must have at least 1 year of experience in administrative/clerical work. Prior experience in a legal environment and a four-year degree is preferred. Salary is $57,872 - $112,745 DOE w/ full benefits.
To see specific position requirements, benefit information and the application process, visit the careers tab on www.casd.uscourts.gov for the entire vacancy announcement.
Closing date for this position is October 1, 2021.