Case Administrator

US DISTRICT COURT   San Diego, CA   Full-time     Legal
Posted on January 3, 2023
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Case Administrator

The U.S. District Court is currently recruiting for a Case Administrator. The incumbent will be responsible for the following:

*Accepts appropriate documents; checks for prior or prohibited filings; informs customers of required fees; answer and route incoming calls; answers inquires on procedures and case status, and other general information to the public, bar and the court; sorts, classifies and files case records; assists the public in the use of computerized databases; provides information to the public without providing legal advice; ensures data quality.
* Assigns case numbers to Judges and/or Magistrate Judges. Opens cases in case management system upon receipt of initiating documents, such as complaints or petitions; verifies and issues summons; verifies attorney's authority to practice. Makes summary entries on the docket of all civil case opening documents and other documents, including, but not limited to motions to proceed in forma pauperis, notices of related case, summonses, and requests for appointment of counsel.
* Maintains integrity of the filing system by such means as monitoring proper access to records and maintaining timely and accurate filing of documents. Retrieves files and makes copies of records for court personnel, attorneys and others. Certifies court documents.
* Prepares and transmits to appropriate parties and/or chambers documents for review.
* Makes summary entries of all documents and proceedings on the docket. This includes, but is not limited to: pleadings, minutes, orders and judgments.
* Receives and reviews incoming documents to determine conformity with appropriate rules, practices and/or court requirements. Reviews documents for accuracy and notifies any interested parties of discrepancies.
* Files documents meeting requirements as needed. Manually distributes documents to individuals not served electronically by the system.
* Ensures that all automated entries are properly docketed and appropriately linked for proper case management.
* Prepares and routes discrepancy orders to judges or magistrate judges on pleadings in non-conformance of the federal or local rules.
* Enters all Speedy Trial Act data and related information into the database to ensure that all entries are in compliance with the requirements of the Speedy Trial Act.
* Other duties as assigned.

Must have at least 1 year of experience in administrative/clerical work. Prior experience in a legal environment and a four-year degree is preferred. Salary is $46,875 - $84,159 DOE w/ full benefits.

To see specific position requirements, benefit information and the application process, visit the careers tab on for the entire vacancy announcement.

Closing date for this position is January 23, 2023.