Application Coordinator

University of Charleston   Charleston, WV   Full-time     Other
Posted on June 4, 2022

The University of Charleston is seeking an Application Coordinator.

Under the direct supervision of the Registrar, the Application Coordinator has the responsibility of processing all the Beckley applications and files. This position will work closely with the Director of Recruiter Operations and Data Management, and also closely engage with data management and student solutions employees during the end of recruitment cycles.

The application coordinator will be responsible for application files and management and sending for evaluation of transcripts. Occasional nights and weekends are required.

Specific Duties:

  • Be knowledgeable about all University of Charleston programs, features, facilities, scholarships and financial aid opportunities. Be able to articulate same in a professional, consistent manner.
  • Work with supervisor to learn Recruiter and make sure processes are efficient and evaluate the effectiveness of various approaches utilized.
  • Process applications and general acceptances in a timely manner.
  • Coordinate with transcript evaluators to ensure the TE process is completed within 5-10 business days of acceptance.
  • Process documents, create files, accept students, send and receive correspondences as directed.
  • Interface with University personnel to assist with the enrollment process (i.e., recruiters, faculty, support staff, administrative staff).
  • Assist with customer service needs of the department by responding to student emails, assisting walk-ins and requesting/collecting documents needed for acceptance and registration.
  • Manage acceptance packets issued to newly accepted students.
  • Be proficient in the use of the University’s Management Information System (Colleague and Recruiter) as well as various Microsoft Office applications.
  • Carry out special projects and other duties as assigned.

Skills Required:

An office clerk background is preferred. The selected candidate must have excellent written and oral communication skills, strong computer & organizational skills, and must be able to think, plan and execute strategically. Candidate must have a customer service orientation and utilize relationship building techniques.


This is an entry-level position that suggests a high school diploma.  Candidate must be a goal-oriented self-starter who has the ability to handle multiple projects in a fast paced environment. Candidate must have a reliable car and a valid driver’s license. Must be able to lift and carry marketing/promotional materials (up to 30 lbs.).