Assistant Property Manager

University Enterprises, Inc.   Sacramento, CA   Full-time     Real Estate / Property Management
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Posted on March 9, 2020

Assistant Property Manager

Posting Details

 

Position Information

 

Job Title Assistant Property Manager
Worksite City Sacramento, California
Advertised Salary Range $4,507 - $5,650 per month
Temporary No
Length of Appointment N/A
Hours per week Regular (full-time) Employee – 40 hours per week (Benefited)
FLSA Exempt
Broad Scope and Function

University Enterprises, Inc. (UEI) at Sacramento State is looking for an Assistant Property Manager for their Property Services Department. UEI, a Sacramento State non-profit auxiliary organization, exists to meet the evolving needs of the campus community by providing programs and services that support and strengthen the Sacramento State experience. Each day, UEI’s management and staff work to advance Sacramento State’s commitment to being an integral educational, intellectual, economic, social, and cultural resource for the region.

Property Services is the property/facility and real estate arm of UEI. Providing construction, building operations, and maintenance services with a small, well trained, and effective team, Property Services operates and maintains 750,000 square feet of UEI-owned facilities and 190,000 square feet of leased facilities on or near the Sacramento State campus. These properties include traditional retail, campus food operations, office space, warehousing, academic classrooms, student housing, and a historic period home.

From the ground up construction of Napa Hall, Modoc Hall, and the Hornet Bookstore to the renovation of numerous dining venues, Del Norte Hall, Folsom Hall, and the Julia Morgan House, and the continued maintenance and operation of all facilities, Property Services supports the mission of UEI and Sacramento State by providing its customers the best working and learning environment possible.

UEI offers an excellent benefits package which includes:
• Participation in CalPERS Retirement Program
• Paid Vacation Time – starting at 10 hours accrued/month
• Paid Sick Time – 8 hours accrued/month
• Paid Holidays – 13 paid holidays per year including paid time off the week between Christmas Day and New Year’s Day as the CSUS campus is closed
• Excellent medical benefits – 100% employer paid medical & dental for employee-only coverage and low cost for family coverage
• Educational Assistance Program

The Assistant Property Manager assists with management of University Enterprises, Inc. (UEI) properties, provides direct assistance to Property Services Assistant Director and Director in all areas including but not limited to construction and design, lease/contract management, accounting/business services, marketing/leasing, and supervises matters related to tenant relations and the use, maintenance, and operations of assigned facilities and/or properties. Coordinates within the department and with other UEI departments for property or facility related issues, prepares and implements budget and projections, solicits and then manages service contracts.

Reporting Relationship

The position reports directly to and receives general direction from the Assistant Director, Property Services. Works with University Enterprises departmental staff, University staff, service/maintenance, and facility vendors. Supervises student assistants, temporary staff, and third-party vendors, as needed.

Conditions of Employment

This is a full-time, exempt from overtime, benefited position, covered under the California Public Employees’ Retirement System. Continued employment in this position is dependent upon the mutual consent of University Enterprises, Inc. (UEI) and the employee, and either University Enterprises or the employee can, at any time, terminate the employment relationship at will, with or without cause.

Work Schedule  
Minimum Qualifications

1. Bachelor’s Degree in real estate, business, construction management, communications, public relations, marketing, or related field or equivalent combination of education and/or work experience.

2. Demonstrated experience in working with building maintenance and building system service vendors (preferably in the Sacramento area).

3. Demonstrated exceptional skills in detailed organizational planning and building maintenance projects related to daily building operations.

4. Demonstrated skill in maintenance and repair. Demonstrated ability to plan, organize, and manage Property Services functions and projects.

5. Demonstrated experience selecting, supervising, coordinating, training, and evaluating staff/vendors; planning assigning, and coordinating staff/vendors.

6. Demonstrated experience using computer applications including email, word processing, spreadsheets, and databases such as the programs in the Microsoft Office Suite.

7. Excellent interpersonal relationship skills with an ability to resolve issues and problems in an effective and professional manner.

8. Demonstrated ability to work independently, with many projects at the same time, meeting deadlines and budget restrictions.

9. Demonstrated experience in leadership and team building and the ability to direct service providers and maintenance personnel to attain effective results.

10. Demonstrated experience planning, monitoring, and managing budgets.

11. Demonstrated ability to communicate and write clearly. Exceptional writing, editing, and proofreading skills required.

12. Must pass a background check, which may include fingerprinting. Must continue to meet the established standards.

13. Must be legally eligible to drive in California, complete and pass an online training course, maintain a good driving record, and be acceptable for vehicle insurance coverage under the University Enterprises insurance plan. Must continue to meet the established driving standards, driving record will be monitored with the California Department of Motor Vehicles to ensure compliance.

Preferred Qualifications

1. Demonstrated skill in reading and interpreting plans, drawings, schematics, and specifications.

2. Demonstrated knowledge of the principles of planning; development; and the estimation of time, materials, and staff needs for budgeting and project management of capital and construction projects.

3. Knowledge of health, sanitation and employee work condition ordinances related to food service operations and building services.

4. Demonstrated knowledge or work experience in scheduling and supervising minor construction projects and completion of maintenance work.

5. Demonstrated knowledge of work safety practices and codes related to building maintenance, construction, and repair work; and proper handling and storage of hazardous materials.

6. Demonstrated knowledge of computer systems and software applications related to planning, developing, scheduling, and performing building maintenance, construction, and repair projects, including computerized building equipment control systems.

Physical Requirements

Stand and walk for extended periods; manual dexterity and eye-hand coordination; corrected hearing and vision to normal range; verbal communication; occasionally stoop, kneel, crouch, crawl, and climb; ability to access roof structures and other building areas, use of motorized vehicles and equipment; use of office equipment including computers, printers, telephones, calculators, scanners, copiers, and fax machines.

Working Conditions

Work is performed in office, outdoor, and equipment room environments; some exposure to dust, oils, and electrical and mechanical equipment; continuous contact with staff, campus community, and public.

Project Description  
Job Duties

 

Job Duty

1. Assists with organizing, managing, directing, and supervising the maintenance, upkeep, and repair of assigned UEI buildings, facilities, HVAC equipment, and associated equipment; plans, schedules, and coordinates daily projects and work order requests; and ensures that all maintenance and repair work performed for UEI is in compliance with the applicable codes, regulations, and standards. Prepares written reports, summaries, updates, and schedules for supervisor and directors’ committees.

Job Duties

 

Job Duty

2. Coordinates with Property Services staff and vendors to modify service schedules, convey and exchange information, determine special needs and work in progress, and address requests, complaints, and problems. Meets with management, Dining Services staff, and other UEI and University staff to plan building projects and maintenance, as assigned. Assists with the development of short and long-range plans.

Job Duties

 

Job Duty

3. Assists with the preparation of annual operating budget(s) for the building maintenance and related operations of assigned projects, properties and/or facilities. Projects, monitors, and tracks expenditures of assigned projects, properties and/or facilities. Assists Assistant Director/Director, Property Services with the department budget, as needed. Manages lease administration and rent collection. Provides document management support for construction projects as assigned.

Job Duties

 

Job Duty

4. Serves as facilities manager for a small portfolio of properties both on and off campus as assigned. Investigates, interviews, assesses, and recommends contracts for custodial and landscaping service/vendor services, supervises building work to be done; and follows up to resolve problems and discrepancies or differences with tenants and/or contractors.

Job Duties

 

Job Duty

5. Regularly inspects assigned facilities to identify maintenance and repair needs, which includes satellite facilities. Coordinates and oversees the work of vendors/contractors. Represents Property Services in contacts with the campus community, tenants, and contractors involved with building maintenance and repair projects.

Job Duties

 

Job Duty

6. Conducts regularly scheduled meetings to ensure a complete and effective communication between work groups and management. Implements and follows all University Enterprises personnel policies and procedures.

Job Duties

 

Job Duty

7. Provides public and tenant relations and first contact with tenants and neighbors of assigned facilities.

Job Duties

 

Job Duty

8. Manages and gives approvals for accurate payment of vendor invoices. Manages the preparation of and gives approvals on accurate tenant billings.

Job Duties

 

Job Duty

9. Uses a computer and appropriate calendaring software for work scheduling, building monitoring, and budget tracking.

Job Duties

 

Job Duty

10. Supervises and/or coordinates special events requiring custodial, Information Technology (IT), or set-up services at UEI properties and/or facilities.

Job Duties

 

Job Duty

11. Works a varying schedule, as part of an on-call rotation, in order to respond to maintenance or emergency issues reported after hours, weekends and holidays as necessary to ensure the safety and maintenance of UEI buildings and/or facilities.

Job Duties

 

Job Duty

12. Performs other job-related duties as assigned.

Posting Detail Information

 

Posting Number B055F19
Number of Vacancies 1
Position End Date (if temporary)  
Open Date 03/06/2020
Close Date 03/27/2020
Open Until Filled No
Special Instructions Summary

If you do not include both a cover letter and resume with your application, your application materials will not be considered. Please include your employment history in the “Employment Experience” section of your application in addition to submitting your resume and cover letter. Please complete each section—do not leave sections blank or refer to your resume in lieu of listing job duties or answering the supplemental application questions.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this position?
    • UEIJobs Website
    • Interest Card Emails
    • Twitter
    • Indeed
    • Career Fair
    • Campus Career Center
    • LinkedIn
    • Personal Referral
    • Sacramento Bee
    • Careerbuilder
    • Internal Job Posting
    • The WELL hiring expo
    • Other
  2. If other, please specify.

    (Open Ended Question)

  3. * Do you have a Bachelor’s Degree in real estate, business, construction management, communications, public relations, marketing, or related field or equivalent combination of education and/or work experience?
    • Yes
    • No
  4. * Do you have experience working with building maintenance and building system service vendors?
    • Yes
    • No
  5. * Please describe your experience working with building maintenance and building system service vendors and include the city or area where you worked (experience in the Sacramento area is preferred).

    (Open Ended Question)

  6. * Please describe your experience in organizational planning and building maintenance projects related to daily building operations, maintenance and repair.

    (Open Ended Question)

  7. * Do you have experience selecting, supervising, coordinating, training, and evaluating staff and/or vendors?
    • Yes
    • No
  8. * Please describe your experience selecting, supervising, coordinating, training, and evaluating staff and/or vendors.

    (Open Ended Question)

  9. * Please provide an example which demonstrates your ability to work independently, with many projects at the same time, meeting deadlines and budget restrictions.

    (Open Ended Question)

  10. * Are you legally eligible to drive in California and are you acceptable for vehicle insurance coverage under the University Enterprises insurance plan?
    • Yes
    • No
  11. * Do you have knowledge of health, sanitation and employee work condition ordinances related to food service operations and building services? (This is preferred but not required for this position.)
    • Yes
    • No
  12. * Do you have demonstrated knowledge or work experience in scheduling and supervising minor construction projects and completion of maintenance work. (This is preferred but not required for this position.)
    • Yes
    • No
  13. * Do you have demonstrated knowledge of work safety practices and codes related to building maintenance, construction, and repair work; and proper handling and storage of hazardous materials. (This is preferred but not required for this position.)
    • Yes
    • No
  14. * Do you have demonstrated knowledge of computer systems and software applications related to planning, developing, scheduling, and performing building maintenance, construction, and repair projects, including computerized building equipment control systems. (This is preferred but not required for this position.)
    • Yes
    • No

Applicant Documents

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents