Jury Coordinator

U.S. District Court for the District of Kansas
Kansas City, KS Full-time
Posted on August 27, 2019
UNITED STATES DISTRICT COURT DISTRICT OF KANSAS Position Title: Jury Coordinator – Vacancy # KC19-16 Location: Kansas City, Kansas Closes: Open until filled Salary Range: $37,544 - $61,051 (CL 24/1 – 24/61) *Promotion Potential to CL 25 without further competition POSITION OVERVIEW: The Jury Coordinator performs administrative and customer service work to coordinate and prepare qualified jurors for jury selection, in accordance with approved internal controls, procedures, and rules. The incumbent assists in the jury process from beginning to end and assists in ensuring the court’s policies and procedures are carried out appropriately while maintaining the accuracy and integrity of the jury management system. The Jury Coordinator assists in ensuring efficient and fair operations related to the summoning, qualifications, selection, orientation, management, and payment of jurors for petit and/or grand juries and makes appropriate determinations as to juror attendance. REPRESENTATIVE DUTIES: • Perform duties relating to master wheel refill and grand jury selection. Monitor and record the jury questionnaire process, juror attendance, and selection. Provide support and assistance to jurors during jury service. • Prepare and mail summons notices and forms. Process payments and reimbursements for jurors and prepare attendance certificates. Process returned summons, including data entry and preparation of excusal letters. • Operate the court’s Jury Management System (JMS) and the e-juror component of JMS and other automated systems. Perform quality checks on data entry and make appropriate corrections. • Maintain and update the inbound and outbound telephone calls through use of interactive voice response system for summoned jurors. Maintain and update demographic and other information on juror candidates. • Resolve routine juror candidate requests for deferral, waiver, or special needs. Prepare “failure to appear” letters and reschedule and or advise jury administrator on non-compliant jurors. • Monitor court calendars to determine the appropriate number of jurors needed for each jury trial day. • Work with and coordinate needs and jury activity with chambers’ staff, clerk’s office staff, U.S. Marshals Service, U.S. Attorney’s Office, and other groups to ensure the smooth operation of high-profile or protracted jury trials. • Check-in jurors, conduct juror orientation, and assist jurors with their logistical needs. Prepare and direct juries to the appropriate courtroom. • Review and verify grand jury returns; provide operational and logistical support for grand jury, as required. • Prepare and provide statistical data on petit and/or grand jury panels. • Prepare, receive, and process juror exit questionnaires. • Serve as a liaison for the jury administrator with other agencies, outside vendors, and local building management, as requested. • Perform other related duties, as assigned QUALIFICATION REQUIREMENTS: Mandatory General Experience: Must be a high school graduate and have performed at least two years of progressively responsible clerical, office or other work that indicates the possession of, or the ability to acquire, the particular knowledge and skills needed to perform the duties of the position. Some or all of the two years of required general experience may be substituted with education above the high school level. Specialized Experience: Specialized experience is progressively responsible clerical or administrative experience requiring the regular and recurring application of procedures that demonstrate the ability to apply a body of rules, regulations, directives or laws. It involves the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation. Educational substitution is not available for specialized experience. BENEFITS: This is a full-time position which is eligible for the Federal Judiciary’s comprehensive benefits package which includes ten paid federal holidays, annual and sick leave, health and life insurance, dental and vision insurance, retirement plan, matching, tax-deferred and/or Roth Thrift Savings Plan, flexible spending accounts for health and dependent care and long-term care insurance. APPLICATION PROCEDURE: To apply for this position, please submit the following items: 1) a cover letter, 2) a resume, 3) Federal Judicial Branch Application for Employment and District of Kansas Supplemental Form, and 4) PDF of the completed package. • Complete applications should be submitted by email to: HR@ksd.uscourts.gov • The Application for Employment form is available on the Court=s website under the Forms/Employment tabs. Please note that there are separate forms for PC and Mac users. • PLEASE NOTE: The subject line of the e-mail must include both the position title (Jury Coordinator) and the position number (KC19-16). *** THE UNITED STATES DISTRICT COURT IS AN EQUAL OPPORTUNITY EMPLOYER *** The Court reserves the right to modify the conditions of this job announcement or to withdraw the job announcement, any of which actions may occur without any prior written notice. This position is subject to mandatory favorable background checks. The U.S. Courts require employees to adhere to a Code of Ethics and Conduct. Due to the volume of applications received, the Court may only communicate to those individuals who will be interviewed for open positions. Travel and relocation expenses will not be paid. Applicants must be United States citizens or eligible to work for the United States Government.