U.S. District Court

Alexandria , VA
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Chief Deputy of Administration - VA

U.S. District Court
Alexandria, VA Full-time
Posted on September 7, 2019

U.S. District Court Chief Deputy of Administration Alexandria, VA

Position Overview

The Chief Deputy Clerk of Administration (Chief Deputy) is a senior-level, professional, managerial position responsible for the day-to-day administration, supervision, and overall management of the administrative departments of the Clerk’s Office. Direct reports include, but are not limited to, the Financial Administrator, the Procurement/Budget Manager, the Human Resources Manager, and the District Design Manager. The Chief Deputy reports directly to the Clerk of Court, and in the absence of the Clerk, assumes the duties and responsibilities of the Clerk. The Chief Deputy serves as a member of the Clerk's Office Senior Management Team which includes the Chief Deputy of Operations, the director of IT, and the Clerk of Court. He or she operates with a high degree of independence, within the policy directives of the Court and Clerk. The United States District Court for the Eastern District of Virginia has staffed offices in Alexandria, Newport News, Norfolk, and Richmond. The Clerk’s Office is comprised of 95 employees who support eleven district judgeships, six senior judges, nine full-time magistrate judges, and one recalled magistrate judge. Travel to the divisional offices is required.

Duties and Responsibilities

Directly manages and supervises assigned functional areas, including but not limited to space and facilities, finance, budget, procurement, human resources, and other departments to be determined by the Clerk of Court. Provides leadership to supervisors of assigned responsibilities and the administrative staff district-wide through coaching, mentoring, feedback, providing resources, facilitating communication, and fostering teamwork. Establishes standards, prepares performance evaluations for direct reports, coordinates staff efforts, and monitors and ensures timely compliance with deadlines. Advises the Clerk on matters affecting the reporting units as well as the functioning of the entire Clerk’s Office, including guidance on judiciary policy, explanations of processes, and potential consequences. Proposes, develops, communicates, and evaluates administrative policies and procedures to enhance the productivity and effectiveness of the Clerk’s Office, including but not limited to performance management, strategic planning, training, space and facility needs, long-range space planning, internal controls, and emergency preparedness. Develops organizational goals and objectives, priorities, and deadlines, and identifies needed areas of change. Supervises the reporting and accounting of all money received in and processed through the district including filing fees, fines and restitution payments, registry deposits, cash bonds, appropriated funds, and non-appropriated funds. Supervises preparation and submission of financial and budget reports and plans relating to all aspects of the Court’s fiscal operations. Acts as a certifying officer for dispersal of funds including payments of appropriated funds, under the direction of the Clerk. Interprets and applies the appropriate statutes, rules, and operating procedures, including the Guide to Judiciary Policy and local internal policies and controls. Acts as a liaison and interacts with the Administrative Office, Federal Judicial Center, other courts, court units, the bar, government agencies, judges, and the public to resolve complex issues. Performs other duties, special projects, and assignments as needed for the Clerk. This is a full-time position with benefits.