Secretary

Township of Montclair   Montclair, NJ   Full-time     Administration / Clerical
Posted on July 11, 2022
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Secretary

Department of Recreation and Cultural Affairs

Summary: Performs complex clerical work requiring strong computer skills; greets visitors, answers phones and issues permits; processes purchase orders and performs financial recordkeeping; performs related duties as required. Work is performed under general direction from the Director of Recreation and Cultural Affairs who reviews performance for conformance to departmental policies and procedures.

Duties: Handles registration and scheduling using Community Pass software; greets and assists visitors; answers phones and responds to emails; issues permits and handles scheduling; maintains records, files, and reports; collects fees, makes reconciliations and performs financial recordkeeping; generates and processes a high volume of purchase orders using MSI software; prepares weekly time, attendance and payroll records; maintains inventory and orders office supplies; creates flyers and literature. Performs related miscellaneous clerical work and assists Activities Directors with various program needs.

Requirements: High School graduate or equivalent. Bachelor’s degree preferred; applicable experience may be considered in lieu of degree. Two (2) years of administrative experience in a business or government agency. Thorough knowledge of MS Word and Excel; experience in MSI and Primepoint preferred. Successful candidate will possess strong computer skills and excellent customer service skills, and the ability to work in a fast-paced and busy environment.

Salary: $42,869 per year, plus full benefits.

Closing Date: Friday, July 29, 2022

The Township of Montclair is an affirmative action/equal opportunity employer.