Executive Assistant

Township of Montclair   Montclair, NJ   Full-time     Administration / Clerical
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Posted on October 2, 2020

Job Title: Executive Assistant to the Township Manager

Summary: The Township of Montclair is seeking an Executive Assistant to perform various complex administrative duties.  Work is performed under general direction from the Township Manager, who reviews performance for conformance to departmental policies and procedures. Successful candidate must be extremely detail-oriented and organized; demonstrate excellent written and verbal communication skills; be able to prioritize and be able to anticipate needs beyond the general completion of assigned tasks.

Duties: Coordinates various functions within the organization; participates in meetings; ensures that project start dates and deadlines are met; interviews parties concerned with projects and responds appropriately; establishes and organizes uniform office operating policies and procedures; resolves problems which may arise; drafts, transcribes, and edits correspondence and presentations; researches and analyzes issues affecting programs or functions; prepares and directs the preparation of clear, sound, accurate and informative reports; and develops and implements measures to ensure that directives are properly carried out by the appropriate organizational unit.

Requirements: High School diploma or equivalent; Bachelor’s degree highly preferred. Minimum five (5) years of experience in supporting a senior level leader in a similar professional environment. Must be able to work non-traditional hours and days in a fast-paced environment and must be experienced in coordinating multiple tasks and meeting deadlines.  Must be proficient in MSWord, Outlook, Excel and PowerPoint.

Salary: $67,276, plus full benefits.

Closing Date: Friday, October 30, 2020