The Anderson Center

Red Wing , MN

Bookkeeper/Accountant

The Anderson Center
Red Wing, MN Full-time
Posted on November 6, 2019

The Anderson Center seeks a detail-oriented Bookkeeper/Accountant to support our mid-sized non-profit organization. This position is responsible for maintaining Quickbooks, including accounts receivable and payable and bank statement reconciliation. Part-time (20 hours/week) with a flexible schedule. Compensation DOQ.

Duties include:

  • Implement QuickBooks entries
  • Approve invoices, write, send checks, and file all checks/payments
  • Oversee all banking deposits
  • Do bank reconciliations
  • Balance checkbook and investment accounts in Quickbooks
  • Manage the collection of timesheets and create payroll spreadsheet for executive director to review
  • Process payroll and email to the Accounting firm
  • Enter invoices into Accounts Payable
  • Enter deposits in Quickbooks and take deposits to the bank
  • Enter all automatic payments into Quickbooks (especially, Xcel grant payment and payroll tax)
  • File sales tax report
  • Gather information for 1099s
  • Prepare work papers and facilitate annual audit with the accountant
  • Provide information to insurance auditors
  • Maintain personnel and payroll records and coordinate with payroll contractor
  • Coordinate purchases and services with vendors

Short-term Rentals:

  • Handle rental billings and collections and maintain rental records.
  • Prepare invoices for the remaining payment of house rental

Long-term Rentals:

  • Update studio artists rental payment information
  • Track rent payments
  • Contact renters who are behind in rent

Programming:

  • Recording vendor application and booth fees in Quickbooks
  • Manage and oversee sales of artwork, including calculating commissions and payments to artists
  • Prepare invoices and checks for program sales to exhibition artists or vendors
  • Prepare checks for artists participating in events

General Office Management:

  • Working with Development Director, reconcile all donor/memberships on a quarterly basis
  • Manage petty cash flow and record deposits and withdrawals from petty cash

Skills:

  • Understanding and knowledge of accounting systems and financial reporting for a nonprofit organization.
  • Accounting degree or equivalent experience.
  • Three years or more of experience in handling bookkeeping for a similar organization.
  • Ability to handle QuickBooks, financial spreadsheets, and word processing software.
  • Strong attention to detail.
  • Ability to maintain discretion and confidentiality with donor financial records.
  • Experience using Microsoft Office 365, especially Xcel, Outlook, and Sharepoint, in a collaborative office environment.