Legal Clerk IV

Stanislaus County Superior Court   Modesto, CA   Full-time     Legal
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Posted on March 9, 2020
Legal Clerk IV
$21.79 - $26.48/hr. FT+ benefits.

APPLICATION PROCESS

Applications will be reviewed for the minimum qualifications of the position.  Applicants who, based on their application, meet the minimum qualifications, will be invited to participate in the written examination.  Applicants who receive a passing score on the written examination will be placed on an eligible list based on their score.  As openings occur within the Court, applicants will be invited to a selection interview based on their place on the eligible list.

DEFINITION

Under general supervision, receives, examines, prepares, files, processes and maintains a variety of legal documents; assists the public in person and over the telephone; verifies, enters, and retrieves information from automated and manual record keeping systems; may perform in a lead capacity, providing support to the supervisor when necessary; provides training to clerk staff as needed; and performs related duties as required.

DISTINGUISHING CHARACTERISTICS

This is the advanced journey and lead level capable of performing all document processing activities within the division.  Incumbents function 1) as a lead in a unit, 2) as an experienced staff capable of floating to any assignment within a division, or 3) in a specialty or highly complex assignment.  Incumbents provide technical assistance in more complex and less routine assignments, review the work of others and assist in planning and implementing work procedures, training of staff, and/or other tasks requiring a broad knowledge base acquired through formal and/or informal training and practical experience.  Legal Clerk IV's typically have a broad understanding of court operations rather than knowledge limited to specific procedures enabling them to resolve complex problems.  Employees in this class may be assigned to perform work in any functional area of document processing.

 

Essential Functions

 

The following duties are normal for this position.  The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.  Other duties may be required and assigned.

Performs routine and non-routine legal clerk tasks in a leadership role at the advanced level to support and facilitate courtroom operations in an assigned division.

Assists in training clerk staff on various tasks and activities for the division; provides guidance on proper procedure and document preparation; instructs staff on appropriate customer service responses and techniques.

Provides input and recommendations regarding improvements in work flow and work procedures.

Conducts complex research to resolve issues and respond to inquiries.

Receives, examines, prepares, processes, reviews and edits legal documents; ensures proper completion of legal documents and related forms; assists customers in obtaining correct forms for their individual situation.

Utilizes various computer programs to perform data entry, word processing and related tasks; develops and maintains databases of information containing mailing information, document information and related data; compiles a variety of statistical and narrative documents.

Assists in updating and maintaining calendar dates; receives and enters calendar information; reviews calendar changes for accuracy.

Oversees the provision of imaging services for the courts; oversees quality control of imaging activities; monitors operation of imaging equipment and coordinates repairs as needed.
Provides customer services to visitors, the general public, attorneys and other groups and individuals; receives and responds to questions; consults with and advises staff and attorneys on procedures and practices; educates and assists the public and litigants regarding court procedures; interviews and discusses situations with customer to determine eligibility for services; provides information regarding program assistance that meet their specific needs.

Performs a variety of clerical tasks to support the operations of the courtroom; types and prepares correspondence; prepares, gathers, sorts and distributes files; maintains filing system; duplicates documents and reports; utilizes basic office equipment; takes notes, prepares and completes minute orders for court hearings; transcribes information.

Receives and responds to incoming calls; provides information and assistance to callers; researches inquiries to provide accurate response; forwards calls to appropriate location; takes messages as needed.

Operates basic office equipment including a computer, copier, fax machine, postage machine, scanners, printers and related equipment as necessary to complete essential functions, to include the use of word processing, spreadsheet, database, or other system software.
May perform routine bookkeeping tasks for the division; may receive payments for fines and services; may issue receipts for payments; may assist in balancing drawers and completing required reports and records.

May assist in delivering and setting up hearing devices and various types of recording equipment in the courtroom; ensures equipment is in proper working order; assists users with equipment operation.

May assist in providing specialized services and assistance as requested in the courtroom; may coordinate the provision of and provide interpreting services as needed; may schedule specific testing as directed; may assist in coordinating jury activities.

Summary for incumbents assigned to any of the following divisions:

Self-Help
Educates and assists self-represented litigants.  Provides information, explanation and interpretation of court policies and procedures.  Provides guidance and direction in the completion of court documents, legal forms and other information.  Ensures compliance with applicable state and local rules and laws.  Assists in developing and providing educational materials for self-represented litigants.  Provides referrals for other court-based services, lawyers, legal service providers and other community agencies.

Evidence (Appeals)
Receives, logs, stores and distributes evidence.  Labels and stores exhibits.  Enters information into manual and computerized record keeping systems.  Maintains the security and integrity of the property and evidence function.  Performs related administrative tasks.

Interpreters
Provides assistance in organizing, coordinating and providing interpreting services in all languages for various court assignments, jail interviews, psychological evaluations and witnesses.  Assists in preparing and updating schedules.  Provides training in the operations of related technical equipment.  Provides information regarding the interpreter request procedure.  Performs related administrative tasks.

Courtroom Clerk
Performs tasks in direct support of all courtroom clerks and calendar management staff.  Tasks include preparing time cards, conducting legal research and performing routine clerical tasks.  Prepares and updates the daily calendar.  Enters exhibits in the exhibit program as needed.  Performs special projects as assigned. 

Jury
Coordinates tasks involved in summonsing, selecting and assigning jurors to cases.  Provides orientation and assistance to jurors as needed.  Provides information to jurors regarding the courtroom process and procedures.  Coordinates activities with trial clerks for jury selection.  Maintains database of juror information.  Performs related tasks to include processing jury payroll information.

ADDITIONAL FUNCTIONS

Provides assistance to other employees or departments as needed.

Performs other related duties as required.

 

Minimum Qualifications

 

Any combination of training and experience, which demonstrates attainment of the required knowledge and ability to perform the required work, typically:

Education:

High school diploma or equivalent.

Experience:

Two years of experience as a Legal Clerk III; OR five years experience performing advanced clerical and paralegal tasks in a legal environment.

Knowledge of:

• Modern office practices and procedures including the filing, operation of standard office equipment, personal computers and business correspondence;
• Basic mathematics and record keeping systems;
• Forms, records, document processing procedures;
• Legal terminology and judicial rules applicable to areas of assignment;
• Records maintenance procedures used in court operations;
• Clerical and technical resource materials and information sources applicable to area of assignment;
• California codes and local rules of Court pertaining to Superior Court operations;
• Purpose and processing of a diversity of Court related legal documents, forms, and records;
• Principles and practices of training;
• Operations, procedures and jurisdictions of the Court;
• English grammar, spelling and proper punctuation.

Ability to:

• Understand, explain, and apply specific statutes, codes, laws, regulations and procedures;
• Prepare and process a variety of legal documents;
• Maintain complex legal record and files;
• Accurately handle cash and maintain cash drawer;
• Locate, identify and correct technical inaccuracies;
• Enter data into a computer;
• Maintain confidentiality;
• Establish and maintain effective working relationships with the public, attorneys, staff, and others;
• Assist people from diverse socio-economic backgrounds in various emotional states;
• Independently perform the most difficult and complex legal document processing;
• Work in multiple units;
• Train others;
• Exercise independent judgment in decision making;

 

Supplemental Information

 

A valid Class C California driver's license may be required.  The requirement will be reviewed on a position basis in accordance with ADA regulations.

PERFORMANCE APTITUDES

Data Utilization:  Requires the ability to review, classify, categorize, prioritize, and/or analyze data.  Includes exercising discretion in determining data classification, and in referencing such analysis to established standards for the purpose of recognizing actual or probable interactive effects and relationships.

Human Interaction:  Requires the ability to apply principles of persuasion and/or influence over others in coordinating activities of a project, program, or designated area of responsibility.

Equipment, Machinery, Tools, and Materials Utilization:  Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.

Verbal Aptitude:  Requires the ability to utilize a wide variety of reference and descriptive data and information.

Mathematical Aptitude:  Requires the ability to perform addition, subtraction, multiplication, and division; the ability to calculate decimals and percentages; the ability to utilize principles of fractions; and the ability to interpret graphs.

Functional Reasoning:  Requires the ability to apply principles of rational systems; to interpret instructions furnished in written, oral, diagrammatic, or schedule form; and to exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objectives.

Situational Reasoning:  Requires the ability to exercise judgment, decisiveness and creativity in situations involving evaluation of information against measurable or verifiable criteria.

ADA COMPLIANCE

Physical Ability:  Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station.

Sensory Requirements: Some tasks require the ability to perceive and discriminate colors or shades of colors, sounds, and visual cues or signals.  Some tasks require the ability to communicate orally.

Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions.

The Superior Court of Stanislaus County, California is an Equal Opportunity Employer.  In compliance with the Americans with Disabilities Act, the Superior Court of Stanislaus County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

 

Agency
Stanislaus County Superior Court
Address
800 11th Street

Modesto, California, 95354
Phone
209-530-3190