Administrative Assistant

Stanfield + O'Dell PC   Tulsa, OK   Full-time     Administration / Clerical
Posted on February 23, 2021

Stanfield + O’Dell is currently seeking a full time Administrative Assistant who will be responsible for administrative support and processing deliverables. The ideal candidate will be proactive, highly organized, and detail oriented; display a quick ability to learn; and be able to work independently. They must also have exceptional communication and organization skills, the ability to prioritize multiple projects, and be a team player in a professional work environment.

S+O, a dynamic and progressive consulting and CPA firm in Tulsa, has earned its reputation as a firm of integrity and excellence through 65 years of serving clients throughout the United States and abroad. As our success continues, so do the opportunities for our professionals. A career with Stanfield + O’Dell will offer growth and learning opportunities.

Primary Responsibilities

  • Responsible for all aspects of tax return and tax form processing including printing, assembling, and electronic storage of tax returns, extensions, estimates, notices, etc.
  • Sorting, scanning, and electronic filing of client information
  • Maintenance of electronic filing system and e-filing of tax returns
  • Preparation of general and tax correspondence and annual tax organizers
  • Assist with audit financial statement processing, formatting, proofreading, and binding
  • Update procedures as needed
  • Deliver high quality service and results

Additional Responsibilities

  • Responsible for kitchen tidiness, dishwasher, and kitchen supplies
  • Coordinate busy season weekend lunches
  • Assist with marketing efforts and employee functions as requested
  • Serve as a backup to receptionist through understanding of job requirements
  • Serve as backup for post office deliveries
  • Interact and communicate effectively and professionally with all levels of company personnel, shareholders, clients and other third parties
  • Flexible to handle other projects, sometimes on short notice
  • Provide general filing, administrative support and other duties as required

Requirements for this position

  • High level of understanding of technology, including proficiency with Word, Excel, Outlook and Adobe
  • Knowledge of typical office procedures, filing, telephone techniques, and office equipment including scanners, printers and copiers
  • Proficiency in English language usage, spelling, grammar, and proofreading
  • Excellent telephone and oral communication skills
  • Ability to follow written and verbal instructions, manage assigned tasks, problem solve, and follow through to completion
  • Ability to work in a team environment by being cooperative, supportive, and energetic, with a positive “can-do” attitude
  • High level of interpersonal skills to handle sensitive and confidential situations and documentation
  • Experience in public accounting or professional services firm or related experience
  • Familiarity with tax accounting and financial concepts preferred
  • Core hours are 8:00am to 5:00pm, Monday through Friday
  • Ability to work additional hours as needed, including overtime and weekend hours required during busy seasons

Stanfield + O’Dell has an excellent work environment which includes competitive salaries and a comprehensive benefits package. If you are interested in a career opportunity with S+O, please visit us at www.stanfieldodell.com or submit your resume.