Administrative Assistant

Stanfield + O’Dell is currently seeking a full time Administrative Assistant who will be responsible for administrative support and processing deliverables. The ideal candidate will be proactive, highly organized, and detail oriented; display a quick ability to learn; and be able to work independently. They must also have exceptional communication and organization skills, the ability to prioritize multiple projects, and be a team player in a professional work environment.

S+O, a dynamic and progressive consulting and CPA firm in Tulsa, has earned its reputation as a firm of integrity and excellence through 65 years of serving clients throughout the United States and abroad. As our success continues, so do the opportunities for our professionals. A career with Stanfield + O’Dell will offer growth and learning opportunities.

Primary Responsibilities

• Responsible for all aspects of tax return and tax form processing including printing, assembling, and electronic storage of tax returns, extensions, estimates, notices, etc.
• Sorting, scanning, and electronic filing of client information
• Maintenance of electronic filing system and e-filing of tax returns
• Preparation of general and tax correspondence and annual tax organizers
• Assist with audit financial statement processing, formatting, proofreading, and binding
• Update procedures as needed
• Deliver high quality service and results

Additional Responsibilities

• Responsible for kitchen tidiness, dishwasher, and kitchen supplies
• Coordinate busy season weekend lunches
• Assist with marketing efforts and employee functions as requested
• Serve as a backup to receptionist through understanding of job requirements
• Serve as backup for post office deliveries
• Interact and communicate effectively and professionally with all levels of company personnel, shareholders, clients and other third parties
• Flexible to handle other projects, sometimes on short notice
• Provide general filing, administrative support and other duties as required

Requirements for this position

• High level of understanding of technology, including proficiency with Word, Excel, Outlook and Adobe
• Knowledge of typical office procedures, filing, telephone techniques, and office equipment including scanners, printers and copiers
• Proficiency in English language usage, spelling, grammar, and proofreading
• Excellent telephone and oral communication skills
• Ability to follow written and verbal instructions, manage assigned tasks, problem solve, and follow through to completion
• Ability to work in a team environment by being cooperative, supportive, and energetic, with a positive “can-do” attitude
• High level of interpersonal skills to handle sensitive and confidential situations and documentation
• Experience in public accounting or professional services firm or related experience
• Familiarity with tax accounting and financial concepts preferred
• Core hours are 8:00am to 5:00pm, Monday through Friday
• Ability to work additional hours as needed, including overtime and weekend hours required during busy seasons

Stanfield + O’Dell has an excellent work environment which includes competitive salaries and a comprehensive benefits package. If you are interested in a career opportunity with S+O, please visit us at www.stanfieldodell.com or submit your resume.