Administrative Assistant

Stanfield + O' Dell
Tulsa, OK Full-time
Posted on July 5, 2019

Title: Administrative Assistant

Type of Position: Full Time

Stanfield + O'Dell is currently seeking a full time Receptionist to answer phones, greet our clients, maintain our database, and provide assistance with administrative tasks. The ideal candidate will be highly organized, display a quick ability to learn, pay attention to detail, and work within a quiet environment. Must also demonstrate the ability to establish and maintain professional working relationships with clients and staff. S+O, a dynamic and progressive consulting and CPA firm in Tulsa, has earned its reputation as a firm of integrity and excellence through 65 years of serving clients throughout the United States and abroad. As our success continues, so do the opportunities for our professionals. A career with Stanfield + O'Dell will offer growth and learning opportunities.

The responsibilities of this position include, but are not limited to the following:

  • Documentation filing both paper and electronic.
  • Matching payables and checks for mailing.
  • Create, prepare, maintain and process data on excel spreadsheets as needed.
  • Answer, screen and forward incoming phone calls.
  • Welcome clients and guests to the firm.
  • Open and distribute mail.
  • Organize document courier services.
  • Assist with firm and client mailings.
  • Sort and scan client documents as needed.
  • Send out and log client surveys, collect responses and update spreadsheet.
  • Assist with firm meals and events, and keeping the kitchen orderly.

Potential for working overtime during busy season, February to April Requirements for this position:

  • Proven work experience in an office environment as receptionist, front office representative or similar role.
  • Experience in a professional services firm or related experience is preferred.
  • Experience utilizing office technical tools, including office scanners, printers and copiers.
  • Must have a high level of understanding of technology.
  • Proficient in Microsoft Excel and Adobe Keyboarding with speed and accuracy.
  • Solid written and verbal communication skills.
  • Positive customer service attitude.
  • Professional attitude and appearance.
  • Minimum High school degree.