Data Entry Lead/Advancement Services

Saint Mary's College   Notre Dame, IN   Full-time     Administration / Clerical
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Posted on January 6, 2021

Data Entry Lead/Advancement Services

Saint Mary’s has an opening for a Data Entry Lead/Advancement Services. The Data Entry Lead is responsible for maintaining College Relations data entry expertise; and optimally performing entry. The College Relations Division is responsible for constituents for these groups: alumnae, donors, potential donors, board members, division event attendees, and parents (from the time dependent child officially becomes a student); and organizations that donate, may potentially donate, or are employers of our individual constituents. It is fundamental that the Data Entry Lead understand cause and effect of data entered throughout the department and institution. The Data Entry Lead must have the capacity to understand how our database is used, and also that it is securely kept as vital history of our institution.

The position is full-time (40 hours per week). Additional hours per week may be required during heavy gift processing times. Duties include:

· Keep data entry standards current as they change and need clarification for anyone entering College Relations data; explain these rules and/or share knowledge based on expertise in the area

· Run, assess and monitor reports to ensure accuracy of entry; complete various data projects

· Troubleshoot, research solutions, and recommend data entry methods and procedures to ensure the accuracy, efficiency and integrity of the data

· Stay current on upgrades effecting data entry processing

· Update documentation for division biographical data entry

· Maintain strong working relationships with, and train staff for entry of: creating new records, address/phone/email, biographical, employment, degree, relationships, event RSVP and attendance tracking, activities, and other

· Receive and process all types of donations including cash, check, credit card, stock, IRA, and deferred

· Enter data for all types of pledges and donations

· Process and print donor receipts and acknowledgments within 3 business days of receiving donation

· Attach scanned document images to each pledge and donation

· Change the most confidential and important College Relations data

· Work in partnership with employees in College departments including, but not limited to: Alumnae Relations, Development, Admissions, Registrar, Business Office and Information Technology



· Certificate or degree in accounting or equivalent experience

· Proven knowledge and experience with accounting principals

· Ability to maintain confidentiality

· 2+ years of experience using computerized systems

· Proven MS Word, Access and Excel and database knowledge

· Accuracy and efficiency when typing and navigating through computer applications

· Ability to obtain and analyze facts and arrive at sound decisions

· Ability to pay close attention to detail


Saint Mary’s College is an Equal Opportunity Employer. In keeping with the College’s mission, Saint Mary’s is committed to increasing racial and ethnic diversity at all levels—students, faculty, and staff—and seeks applications from candidates who share this commitment.

Saint Mary's College

Notre Dame , IN