Routt County

Steamboat Springs , CO
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Public Health Administrative Assistant

Routt County
Steamboat Springs, CO Full-time
Posted on January 10, 2020

Public Health Administrative Specialist

Summary of Position:
Under general supervision, provides complex administrative support to the Department. Manages calendars, appointments, prepares various documents, and maintains filing systems. Duties may vary according to job assignment. This is a year-round position, scheduled to work 20 hours each work with some benefits.

Essential Functions:

  • Provides high-level administrative support including developing invoicing and complex spreadsheet system development for grant and contract monitoring purposes.  
  • Manages calendars, schedules meetings, organizes special events and assists with staff travel. 
  • Monitors expenses and processes invoices; assists in developing department budget goals. 
  • Manages meeting agendas; collects agenda items; prepares packets and supervises packet assembly and distribution, utilizes County scheduling mechanisms for meetings and submission of information to BCC. 
  • Responds to questions from Public regarding Public Health service provision and refers to appropriate personnel. 
  • Develops and implements office systems and procedures to ensure efficiency and communication within the Department.
  • Prepares various documents, faxes, and reports; maintains filing and records systems. 
  • Orders supplies, coordinates work orders and handles mail.
  • Attends and participates in all meetings required by supervisor. 
  • Manages assigned Web pages; updates content on a daily/weekly/monthly basis, including updating staff roster, contact information, documents, project status, photos and calendars; troubleshoots web related problems, escalates and coordinates the resolution of difficult system issues with vendors or IT staff.
  • Supports the relationship between Routt County government and the public by demonstrating courteous and cooperative behavior when interacting with citizens, visitors, and County staff; maintains confidentiality of work-related issues and County information.
  • Performs other duties as required or assigned.

Must Be Skilled In:

  • Organizing and prioritizing work to meet deadlines and accomplish tasks.
  • Typing and entering data with speed and accuracy. 
  • Establishing and maintaining effective working relationships.
  • Handling multiple tasks simultaneously, under pressure, and in emergency and stressful situations.
  • Interacting with people of different social, economic, and ethnic backgrounds.
  • Following and effectively communicating verbal and written instructions.

Minimum Qualifications:
High school diploma or GED equivalent; three years of progressively responsible experience in administrative support; or an equivalent combination of education, training, and experience.

Deadline: January 23, 2020
Routt County is an EOE