Administrative Assistant/Receptionist

Property Specialists Inc   Arlington, VA   Full-time     Administration / Clerical
Posted on January 7, 2022
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Property Specialists, Inc

Full service property management company. We are licensed in Virginia, Maryland, and the District of Columbia. We have a staff of 6 handling approximately one hundred seventy-five properties consisting of single family, townhouses, and condominium homes. We are the only property management company or division that is open seven days a week that we know of. This helps us rent your home quicker than most companies and, more importantly, gives you and your tenant a live person to speak to seven days a week instead of an automated menu. This is extremely important to tenants, since most communication from them requires action.


We are a small residential property management office in Arlington, looking to fill our Full Time Receptionist position. Our ideal candidate will have a keen attention to detail, good communication skills, be able to work both independently and as part of a team, and will be looking to stay in the position long term. No travel is required for this position.

Day to day duties Include:

-Answer and redirect phone calls

-Communicating with owners, tenants, and vendors

-Use of Appfolio, Outlook, and other software as required

-Schedule property showings and manage Outlook calendar

-Process rental applications

-Assist Property Managers with work orders, utility transfers, and monthly owner statements

-Proofread/edit documents

-Collect rent checks from tenants and write receipts

-Sort and distribute mail daily

-File hard-copy documents

-Other office duties as needed


-Comfortable using a fax machine, multi-line phone, shredder, and similar office equipment

-Proficiency in Microsoft Word, Outlook, and Excel

-Understanding of basic math used in rent calculations

-Maintain confidentiality

-Experience as a receptionist, administrative assistant, or similar customer service position

-Experience working in a real estate setting not required, but is preferred

Benefits and Compensation:

-Full time, salaried position. Monday-Friday, 9am-5pm.

-End of year, holiday bonus

-10 paid holidays (business is closed to reflect Arlington County Government holiday schedule)

-Paid Time Off (PTO) earned after 6 months of employment

-Paid sick and personal days

-Free on-site parking at the office

-Periodic paid lunches

-Twice a year company luncheons

Job Type: Full-time

Pay: $40,000.00 per year