Procurement and Contract Manager, Auxiliaries
Serves as the primary procurement liaison for Auxiliaries. Works closely with Procurement, Accounts Payable, and University suppliers to ensure efficiency and accuracy in every phase of the procurement process. Evaluates current procurement practices and identifies opportunities to increase efficiencies, cut costs, improve product quality, and optimize supplier relationships. Manages a staff of 3 classified non-bargaining unit employees who perform various functions within the procure-to-pay cycle.
• Oversees all major purchases, procurement contracts, and RFPs for Auxiliaries. Develops and drafts the goals, statement of work, submission requirements, evaluation criteria, and supporting attachments (market baskets, etc.) for all Auxiliaries RFPs. Leads the evaluation and selection process for all RFPs and drafts the final contract after the award is made. Contract totals are in excess of $10 million per year.
• Performs the above-mentioned contract and RFP services for several departments outside of the Division of Student Affairs: Printing Services, Mail Services, and Moving & Surplus.
• Monitors all procurement contracts to ensure vendor compliance with pricing, quality, and service standards. For large contracts, this includes formal performance reviews and price audits. Works with vendors to address any issues of non-compliance and to obtain refunds in the event of a price discrepancy. Serves as the primary contact for all high-level interactions with outside vendors.
• Serves as the departmental “procure-to-pay” expert – this includes disseminating information about new policies and procedures, providing training to Auxiliaries staff to ensure compliance, and serving as the general “go to” for any questions about purchasing or bill pay. Works closely with the Auxiliaries CFAO to ensure departmental compliance under the Affordability & Efficiency Mandate.
• Manages a staff of 3 classified non-bargaining unit employees – two Procurement Senior Specialists, and one Accounting Support Associate – who perform daily purchasing and accounts payable functions. Yearly purchases/payments exceed $15 million.
• Develops all processes and procedures to be followed by the Auxiliaries procurement team. Ensures that all work performed by the Auxiliaries procurement team is in compliance with state and University rules, including the Affordability & Efficiency Mandate.
• Takes a lead role in sustainability reporting for Culinary Services. This includes collaboration with the Office of Sustainability on STARS and Sustainability & Climate Action Plan reports, as well as local food and business impact reporting. Partners with University stakeholders to help inform future sustainability goals surrounding the procurement of food.
• Supports the Division of Student Affairs (DOSA) Strategic Plan and the President’s Strategic Pathways for Ohio University’s Future by:
Promotes an environment of equity, inclusion, social justice in the day-to-day work of Culinary Services through the identification and removal of barriers, facilitation of learning, cultivation of community and empowerment of people.
Provides and supports services and activities to student development and well-being in order to increase retention rates, academic progress and graduation rates.
Advances cultural competency at OHIO and the surrounding community through training staff and by infusing cultural competency into other training offered or managed by our team.
Collaborates with OHIO and regional partners to enhance the University’s national position as a leader in sustainability.
Minimum Qualifications - Bachelors degree in business or related field or equivalent experience.
4 years large volume purchasing with experience, preferably at a large university.
3 years of work experience related to procurement/purchasing
*3 years management with supervisory experience.
*Complete understanding of state purchasing policies and best practices in higher-education procurement.
*Knowledge to draft and evaluate RFPs for a variety of different commodities and procurement needs.
Preferred Qualification - NAEP (National Association of Educational Procurement) training certificate
Pay Rate - Starting at $58,928, depending on candidate’s experience and qualifications. Employees also enjoy a generous benefits package including health benefits, paid time off, flexplace/flextime options, and education benefits for employees and qualified dependents.