Accounting SpecialistNorthwest Indian Community Development Center
Zhjoonia Ogemaa, Accounting Specialist
The NWICDC Zhjoonia Ogemaa Accounting Specialist works with the Northwest Indian Community Development Center team to optimize the internal and external financial system of the organization's services, events, opportunities and matters that effect our Native community. The position is responsible for assisting in the preparation of payroll, contracts, invoicing, grant reports, participation in the month, quarter and year end close out and reporting, manage fixed assets, assist in preparation of audit support and run monthly, quarterly and yearly financial reports. The position services a critical role in inspiring, motivating and leading NWICDC, partners, and members through community transformation and change.
DUTIES & RESPONSIBILITIES:
- Collaborate with the NWICDC team to identify, define, develop and implement financial systems improvement and management.
- Collaborate with NWICDC team to develop and oversee budget accountability and participate in planning as requested.
- Reconcile General Ledger Balance Sheet accounts monthly and make recommendations for corrections.
- Manage Fixed Assets, including bi-annual inventory.
- Reconcile monthly bank accounts.
- Data entry into accounting software; such as journal entries, prepaid expense allocations, payroll, accounts receivable & payable, grant expense allocation and writing checks etc...
- Perform work in preparation for annual audit as appropriate.
- Positively represent the NWICDC to various agencies including funders, partners, employers, and most importantly, our Membership.
- Resolve fund related problems and follow up with departments on new projects/funds to be created.
- Reconciliation of donations received and calculation of interest and timely transfer of funds to appropriate accounts.
- Manage the chart of accounts.
- Establish new funds, process donation journal entries, investigate discrepancies and prepare detailed records and reports as required.
- Manage the preparation and reconciliation of all monthly financial statements.
- Assist in creating, monitoring and updating financial related policies and procedures.
- Provide back up or assistance to other staff which requires a well-rounded knowledge in the areas of systems, accounting and tax receipting and other accounting related issues.
- Process and record daily receipts including make copies of all checks received, prepare deposit slips, and maintain check register.
- Reconcile deposit slips to ledger.
- Allocate and reconcile prepaid expenses.
- Allocate expenses to the appropriate source of funding.
- Assist with annual insurance renewals.
- Ensure quality improvement by monitoring and evaluating program achievements against goals, recommending modifications that respond to program participant needs and interests and participate in team meetings.
- Contribute to the planning and implementation of the strategic framework and agreed milestones of NWICDC.
- Contribute to a productive, clean and positive work environment.
- Develop proactive strategies for optimizing system performance and minimizing down time.
- Maintain proper record keeping and reporting including activities and events conducted, notable achievements and any problems/issues
- Manage assigned volunteers; provide ongoing feedback; and identify and support development opportunities.
- Insure all logical needs of events are complete and optimal; make recommendations for continuous quality improvement
- Special projects and other related duties as assigned.
- Understanding of historical and contemporary factors that influence and contribute to the racial disparities and policies that contribute to the oppression and inequity of Anishinaabe and Native Americans.
- Ability to positively interact with people in diverse programs and settings, supporting and contributing to a healing centered environment that strengthens Anishinaabe and Native American community
- Ability to work well independently and within a team environment.
- Ability to collect and organize information from multiple sources.
- Ability to track sequential planning through the development, review, revision, and approval processes - and train others to do the same.
- Ability to communicate information through public speaking, creative presentations, and/or written products.
- Manage and prioritize multiple tasks/projects.
- Work efficiently and meet deadlines.
- Ability to interact positively with the general public, vendors, partners, and membership
- Ability to plan and implement quality activities
- Ability to organize activities and coordinate groups of people.
- Ability to problem-solve, make decisions, deescalate and manage conflict using nonthreatening and nonjudgmental engagement
- Demonstration of an understanding, appreciation and awareness of the Anishinaabe and Native American cultural, social and economic diversity within the community being served.
REQUIRED EDUCATION / EXPERIENCE
- Four-year degree in accounting,
- Minimum of 2 year in grant accounting,
- Healthcare background and/or non-profit experience required
- Minimum of three years' experience in related field