Program Coordinator

NMSU - Carlsbad   Carlsbad, NM   Full-time     Other
Posted on November 23, 2021
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Job Duties and Responsibilities:

Will provide staff and office support for the CACC STEM Program, including answering telephone and greeting visitors. Will organize, schedule and coordinate STEM meetings, appointments and activities at the request of STEM Program Manager. Will oversee daily office activities. Will gather, enter, and/or update STEM data to maintain departmental records and databases, as appropriate. Will maintain files and records for the STEM office. Will make necessary travel arrangements for STEM staff, as requested. Performs miscellaneous job-related duties as assigned.

Plans and coordinates the day-to-day fiscal, administrative, and operational activities of a narrowly defined funded program/project or set of funded activities. The program/project is usually focused to a single purpose, may be scientific, research, educational, or service oriented, and may exist as a discreetly funded subset of an integrated, grant-funded program activity.Provides administrative support in the development, implementation, and marketing of program/project function.

Programs are usually self-funded and/or grant-funded from a major funding source or series of funding sources. Duties typically include grant planning and administration, budget management and control, program implementation and administration, internal and external operational/administrative liaison, program marketing, and reporting.Serves as a principal liaison between students, faculty, staff, other departments, and/or external constituencies on day-to-day programmatic, operational, and administrative issues; facilitates seminars, meetings, special projects, and problem resolution. Coordinates activities of support staff, consultants, faculty, and/or volunteers engaged in implementation and administration of program objectives. Monitors and administers program/project revenues and expenses; may develop or participate in the development of funding proposals for the program. Writes, edits, and coordinates development of course catalogs, promotional materials, educational materials, training manuals, newsletters, and/or brochures, as appropriate to the program. Collects and analyzes data; prepares scheduled and special reports; maintains program/project records and statistical information. Performs or delegates clerical and administrative support tasks, including creation, typing, and editing of program correspondence, purchasing documents, reports, program handbooks, and other publications. Assists with grant and/or proposal writing as appropriate to the objectives and funding nature of the program; may participate in other fundraising activities. May perform specialized activities of a programmatic nature in direct support of the accomplishment of program objectives and protocol. Oversees the supervision of personnel which includes: work allocation, training, promotion and enforcement of internal procedures and controls and problem resolution; evaluates performance and makes recommendations for personnel actions; motivates employees to achieve peak productivity and performance. Performs miscellaneous job-related duties as assigned.

Knowledge of communication principles, media, and marketing techniques. Knowledge of finance, accounting, budgeting, and cost control procedures.

Skills:

Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community. Skill in the use of personal computers and related software applications. Records maintenance skills. Skill in organizing resources and establishing priorities. Advanced writing and editorial skills. Clerical, word processing, and/or office skills.

Abilities:

Ability to interact with students, faculty and/or staff in a team environment. Ability to gather and analyze statistical data and generate reports. Ability to lead and train staff and/or students. Ability to make administrative/procedural decisions and judgments. Ability to coordinate and organize meetings and/or special events.

Education:

Bachelors degree in related field or an Associate's degree and 2 years of related experience may substitute for the Bachelor'd degree

NMSU Carlsbad is a two-year branch community college of New Mexico State University and is independently accredited by the North Central Association. For 1998, 1999, and 2000, NMSU Carlsbad was the only two-year college in the state to be recognized consecutively by Quality New Mexico. NMSU Carlsbad has a student population of approximately 2,000 students, approximately 41 full-time faculty members, 63 part-time faculty members and 72 full-time staff members. The mission of NMSU Carlsbad is to provide students the resources necessary for them to fulfill their educational potential so that they may help meet the needs of their community as well-trained, well-educated and productive citizens. NMSU Carlsbad, a diverse and community-centered institution dedicated to excellence and student success through transformative discovery. NMSU is classified as a Hispanic-serving institution by the federal government with a total minority enrollment over 48%. Additional information about NMSU-C available at https://carlsbad.nmsu.edu/.

In the Spring of 2022, NMSU Carlsbad will become an independent community college, Southeast New Mexico College. All NMSU Carlsbad employees will transfer to Southeast New Mexico College during this time.