Business Office Assitant

National Council for Air and Stream Improvement (NCASI)   Cary, NC   Full-time     Administration / Clerical
Posted on September 9, 2022

Position:                Business Office Assistant

Reports to:            Payroll Specialist

Work Week:           Non-Exempt position; full-time 40 hours per week

Work Location:      Headquarters Office, Cary, NC  (Not Remote)

 

Essential Job Functions:

  1. Serve as a confidential, proactive assistant to the Business Operations team by exercising a high level of personal initiative and responsibility; projecting professionalism in contact with staff members, member company representatives, and others; and providing error-free support, records management, accounts review, among others.
  2. Backup to Payroll Specialist by processing accurate payroll, which includes:
  • Updating personal, leave, and payroll information in the ADP payroll database.
  • Entering time reporting information and transmitting payroll data.
  • Reviewing payroll information produced by ADP for accuracy and completeness.
  • Processing manual payroll checks and voids/stop payments as needed.
  • Producing semi-monthly Excel spreadsheets of 401(k) withholding and employer contributions.
  • Preparing leave reports for each department quarterly.
  • Prepare of various reports as required by State and Federal agencies.
  1. Backup to Receptionist
  2. Provide basic accounting assistance as needed; for example, preparing invoices, and review and approve expense reimbursements in Tallie and accounts payable in Bill.com
  3. Responsible for maintenance of business office files (both hardcopy and electronic) and records retention for the department, including active files, storage, and systematic purging.
  4. Produce Excel spreadsheets as needed for the business office.
  5. Undertake additional activities as assigned, including assistance with grants and agreements.
  6. Responsible for coordinating annual review of staff driving records.
  7. Maintain retiree and separated employee contacts list.
  8. Read, absorb, process, and communicate complex information.
  9. Must be able to get to and work from the Headquarters Office in Cary, NC.

 

Minimum Qualifications:

  1. COVID-19 Vaccination.
  2. Ability to organize complex tasks and deliver error-free work products under challenging time deadlines.
  3. Familiarity with Microsoft Office Applications (including Microsoft Word, Excel, and PowerPoint) for word processing and spreadsheet applications.
  4. Demonstrable knowledge of standard office procedures and policies, office equipment operation, and English grammar and syntax.
  5. Effective oral and written communication skills.
  6. Five years’ experience as an administrative assistant, payroll administrator, or bookkeeper, demonstrating increasing levels of responsibility and accomplishment.
  7. Professional demeanor, a demonstrable ability to hold information in confidence, ability to work effectively with others, and evidence of organizational skills, personal initiative, and high standards for work quality.

 

Additional Preferred Qualifications:

  1. Familiarity with the ADP payroll software, Bill.com, Tallie, and Intacct.
  2. Experience with grant administration preferred.