Midgard Management

1475 W. Cypress Creek Road, Suite 202
Pompano Beach , FL


Midgard Management
Pompano Beach , FL Full-time
Posted on September 23, 2019

The President of our Fort Lauderdale based Commercial Real Estate office is looking for a Senior Executive Assistant / Personal Assistant. 

The ideal candidate will have knowledge of Commercial Real Estate (although not mandatory) and be experienced in handling a wide range of administrative and executive support related tasks for the business affairs of the Company President.  Knowledge of Construction (i.e.: tenant improvements, capital improvements and working with G.C.’s is a plus). The candidate will be able to work independently, be a self-starter, and think on their own. They must also be resourceful with on-line research.   This person must be highly organized; detail oriented and have the ability to multi-task in a fast-paced environment. We are looking for someone with a strong work ethic and high energy.

Responsibilities to include;

• Manage calendar and schedule appointments.

• Coordinate meetings and travel schedule.

• Manage travel arrangements and itineraries with thoroughness and accuracy. Prepare and organize background materials in advance.

• Manage personal interests and activities.

• Coordinate with various consultants and professionals as it relates to the President’s business affairs.

• Follow up with appropriate staff to ensure requests and correspondence are responded to on a timely basis; establish tracking/feedback system to ensure issues are recorded, addressed and resolved.

• Contact point (Gatekeeper) for all business affairs of the Company President.

• Strong project management and coordination skills with the ability to complete assignments with limited supervision within tight time frames.

• Screen incoming calls and correspondence and respond independently when appropriate.

• Research solutions to problems.

• Organize, prioritize and appropriately handle documents and sensitive, confidential information and ensure action/attention required is addressed.

Skills & Qualifications

• Minimum 5 years' experience, preferably in a related field or with an interest to learn Commercial Real Estate.

• Bachelor's degree a plus but not required.

• Highly proficient in Microsoft Office with a strong emphasis on Word, Outlook and Excel.  The Candidate must be extremely computer literate.

• Ability to work in a team oriented, fast paced, dynamic and collaborative environment.

• Must be well organized and have an attention to detail and accuracy.

• Independent, self-motivated team player who is attracted to a small, collegial working environment.

• Must be a quick learner and able to anticipate situations and executives' needs.

• Ability to be proactive and handle simultaneous projects.

• Ability to keep sensitive and confidential information.

• Excellent verbal and written communication skills. The preferred Candidate will be comfortable with writing, reading contracts or have a high desire to learn to do so.

• A high degree of discretion, judgment, tact and poise is imperative.

Benefits are being offered.