Maintenance Modernization Coordinator

MADERA, CA Full-time
Posted on October 6, 2019



DEFINITION: Under the direction of the Executive Director, leads, perform administrative,
supervisory, and manual tasks to assure proper operation and maintenance of grounds, facility,
electrical, mechanical, and a wide variety of equipment in accordance with local, state and
national building codes; coordinate custodial/maintenance services and activities. Conducts
physical needs assessment of properties and dwellings to determine repair or replacement needs.
Prepares for submittal: HUD-CFP documents, request for proposals, scope of work on all
HACM related projects. Evaluates proposals and makes recommendations on course of actions.
DISTINGUISHING CHARACTERISTICS: The Maintenance Modernization Coordinator
is responsible for a wide variety of building, grounds and facility maintenance duties.
Certifications may be accepted in trades including carpentry, plumbing, painting, electrical, and
heating and ventilation. The Maintenance Modernization Coordinator is responsible for
maintaining function and reliability of facility systems and associated equipment by
implementing a preventive maintenance program; operating and testing systems and equipment;
restoring, repairing, rebuilding, or replacing faulty or inoperative components and parts. This
classification is distinguished by the difficulty and complexity of assignments and the
performance of supervisory responsibilities.
SUPERVISION RECEIVED/EXERCISED: Receives direction from the Executive Director.
Exercises technical and functional supervision over assigned maintenance staff, volunteers and
training program participants.
ESSENTIAL FUNCTIONS: (includes but are not limited to the following)
 Responsible for procurement and contracting activities, policies and procedures to ensure
compliance and conformity with applicable federal, state and local laws, rules and
regulations guiding procurement activities for maintenance and modernization.
 Leads, oversees, reviews and performs the work of staff responsible for maintenance,
repair and construction on all Housing Authority owned buildings including grounds and
facilities; coordinates and ensures completion of vacant units and service requests; assists
maintenance staff in troubleshooting and performing the more complex maintenance and
repair activities.
 Supervises the operation and maintenance of assigned equipment and/or machinery
including trucks, mowers, power tools and equipment; prepares and conducts
performance evaluations for assigned staff; assists in the training of lower level personnel
in the areas of work; ensures adherence to safe work methods, procedures and practices;
identifies training opportunities and needs; makes recommendations to management.
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Job Description
 Coordinates review of contract documents with legal counsel when necessary.
 Interviews and corresponds with vendors, business representatives and contractors to
obtain information for the development of specifications for the purchase of commodities
and/or the resolution of complaints.
 Oversee and coordinate the workers who maintain and repair electrical, plumbing,
ventilation and other building systems. They may be responsible for evaluating
problematic systems or facilities and determining what installation or repair services need
to be performed.
 Inspects Housing Authority owned units; estimates costs of repairs and meets with
contractors to obtain quotes; prepares tenant charges on all HACM properties. Prepares
HUD required Capital Fund Schedules/Documentation.
 Instruct or work in all areas of construction and maintenance including plumbing,
carpentry, electrical, painting, landscaping and heating and ventilation; performs interior
and exterior painting; maintains and repairs plumbing equipment and systems; performs
concrete construction and repair; lays carpet and tile; constructs cabinets and counters;
repairs and replaces gas and electric stoves, water heaters and heating units to other staff;
performs general cleaning of facilities and grounds; provides on-call standby as required
for situations occurring during non-working hours.
 Works closely with Occupancy staff in the coordination of vacancy turnover and work
 Evaluates and prepares departmental reports for Management and U.S. Department of
 Performs other related duties of the position as detailed.
Position requires sitting, standing, walking on level and slippery surfaces, reaching, twisting,
turning, kneeling, bending, stooping, squatting, crouching, grasping and making repetitive hand
movement in the performance of daily duties. The position also requires both near and far vision
when inspecting work and operating assigned equipment. The need to lift, carry and push tools,
equipment and supplies weighing 25 pounds or more is also required. Additionally, the
incumbent in this outdoor position works in all weather conditions including wet, hot and cold.
The incumbent may use cleaning and lubricating chemicals which may expose the employee to
fumes, dust and air contaminants, and may be exposed to electrical and mechanical hazards. The
nature of the work also requires the incumbent to climb ladders, use power and noise producing
tools and equipment and drive motorized vehicles.
QUALIFICATIONS: (The following are minimal qualifications necessary for entry into the
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Job Description
Education and/or Experience: Any combination of education and experience that has
provided the knowledge, skills and abilities necessary for a building contractor and
general licensed contractor, general construction manager, government issue contractor
or facilities manager. A typical way of obtaining the required qualifications is to possess
the equivalent of three years of management experience in construction, or a four year
degree from an accredited college or university. Additional qualifying experience may
be substituted for the educational requirement.
License/Certificate: Possession of, or ability to obtain, a valid class C California driver’s
license and ability to meet insurability requirements of the company providing
automobile insurance to the Housing Authority.
KNOWLEDGE/ABILITIES/SKILLS: (The following are a representative sample of the KAS’s
necessary to perform essential duties of the position)
Knowledge of: Practices, techniques and materials used in procurement, maintenance,
construction and repair of buildings, grounds and facilities; journey level methods and
techniques in one or more of the building trades; operational characteristics of
construction tools and equipment; methods and techniques of supervision, training and
motivation; principles and practices of project design and cost estimating; basic
principles of mathematics and record keeping; occupational hazards and standard safety
Ability to: Oversee and perform a variety of building and grounds maintenance,
alteration and repair work; inspect buildings, grounds and equipment for needed repairs;
estimate time and materials for completion of projects; read and interpret blueprints,
diagrams and sketches; prepare drawings and sketches; plan, organize and direct the work
of subordinate staff; perform heavy manual labor; perform on-call services during nonworking hours; communicate clearly and concisely, both orally and in writing; establish
and maintain effective working relationships.
Skill to: Safely and effectively operate a variety of maintenance and construction
equipment, tools and materials.