High School Secretary-Bookkeeper

Ferguson Florissant School District
Hazelwood, MO Full-time
Posted on April 28, 2019

High School Secretary-Bookkeeper

 

 

JOB SUMMARY/PURPOSE:

This position is responsible for full cycle bookkeeping for the high school (excluding payroll).   Requires a high level of detail and concentration to ensure accounting is accurate and internal controls are followed. 

 

ESSENTIAL FUNCTION: 

  • Control the Cash
  • Reconciliations of the pcard
  • Purchasing review
  • Account balance review

 

MINIMUM QUALIFICATIONS:

  • The ability to do detailed work accurately and efficiently.
  • A thorough knowledge of office procedures.
  • Above average skills in bookkeeping and other recordkeeping.
  • Skilled in use of the computer.
  • Discretion in handling confidential information.
  • The ability to work without supervision.
  • A high school diploma or its equivalent

 

DUTIES/RESPONSIBILITES:

  • Keep budgetary accounting records for the high school as required by the District and other funding sources.
  • Maintain accurate and complete records of deposits and expenditures, providing monthly reports to administrators and department chairs.  
  • Follow proper purchasing procedures to process purchase orders for materials or services rendered.
  • Follow proper procedures for placing orders using the pcard.  Reconcile pcard purchases monthly and submit through proper approval process.
  • Process orders requested for office supplies and materials for classrooms and offices. 
  • Place orders for classroom materials and supplies through Ed Plus for all programs in your building. 
  • Compute, type and send all invoices for payment to companies, school districts, or persons who purchase and dissemination materials. 
  • Maintain petty cash account for School/Department.
  • Maintain files.
  • Accept monies collected by departments follow proper internal controls and deposit procedures to prepare deposits
  • Collect funds through online pay pams money collection software and reconcile and distributes funds to proper school accounts. 
  • Assist parents and students in resolving student account issues. 
  • Reconcile monthly expenditures and receipts; initiate journal entries to correct misappropriated funds.
  • Comply with applicable District, state, local and federal laws, policies and procedures.
  • Liaison with finance office and school.    Will attend required training and meetings with Finance staff to keep up to date with internal controls and procedures. 
  • Other duties may be assigned as needed. 

 

WORK ENVIRONMENT / CONDITIONS:

 

Office Setting in school, General

 

SALARY RANGE:

$28,523 - $35,614 / Annual