The Program Assistant provides program and administrative support to the Elon University Center for Access and Success. The Program Assistant will work for the four main initiatives including the Elon Academy, the Odyssey Scholars Program, First-Generation Support Services, and the Village Project. This person is responsible for maintaining the daily functions of the Center’s office. Occasional weekend and evening duties are required.
Essential Duties and Responsibilities:
- Act as the primary presence and resource for the Center for Access and Success, faculty, staff, and families.
- Manage the workflow for the Center.
- Maintain records and databases of the Center’s programs, activities, grants, and initiatives.
- Handle correspondence with students, families, faculty, and staff.
- Assist with reports for Center.
- Maintain a neat and orderly professional office environment.
- Welcome everyone to the Center and answer questions regarding all initiatives in the Center to the best of their ability. The Program Assistant will defer to Elon Academy, Odyssey, First-Gen, or Village Project programs if additional information is required.
- Track budget and expenses for the Center.
- Reconcile the Center bank statements, allocate receipts, reimbursements and manage check requests.
- Coordinate events related to the dissemination of information regarding the programs at the center.
- Manage educational stipend account balances ($2,000) for each Odyssey scholar (approximately 160 scholars)
- Update publications materials as needed.
- Assist with finding resources to provide Spanish translation for the Center for Access and Success programs.
- Work with Directors each program area to support, plan, and implement, year-round program; such as Elon Academy (recruitment, orientation, monthly Saturday Programs ); Odyssey (stipends, meals, graduation); First-Gen (celebration, graduations); and Village (Summer, assistance in recruitment of tutors)
- Assist with the summer day camps and residential programs related to the Center for Access and Success. This includes (but is not limited to) coordinating summer housing, meals, transportation, linens, supplies, etc.
- Provide logistical support for programs, activities, initiatives and assessment of all Center for Access and Success events and programs
- Participate in Center events and programs on an as-needed basis.
Bachelor’s Degree is required.
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