Eisterhold Associates

Kansas City , MO

Office Manager

Eisterhold Associates
Kansas City, MO Full-time
Posted on June 1, 2019
Eisterhold Associates Inc. (EAI) is an exhibit planning and design firm in Kansas City, Missouri, that develops and delivers culturally significant exhibits of national caliber. More so than firms typical in our industry, we create final graphic files and interactive systems. We are a national, collaborative, interdisciplinary, creative team made up of industrial designers, graphic designers, architects, researchers, content developers, programmers, planners, and thinkers who strive to create unforgettable experiences—to transform, not simply educate. We generate surprise, excitement, and play—appealing to the lighter side, when possible, to enlighten and enliven the visitor experience. Notable projects include the National Museum of the Marine Corps, the Jurassic Park Discovery Center, and Rosa Parks Museum. EAI is seeking an experienced Office Manager. The person in this position will be an integral part of the EAI team responsible for managing administrative functions in the office. This position blends strong client service skills with bookkeeping and human resouces acumen. Duties and Responsibilities • Typing, filing, photocopying, sorting and distribution of mail, and answering the phones. • Working closely with the President to prepare collateral and draft professional correspondence for future and existing accounts. • Maintaining regular Client contact, and in many cases, serving as the first point of contact to EAI on a day-to-day basis. • Assisting in the preparation of invoices and tracking EAI’s accounts receivable and payable. • Supporting EAI staff and associates both in and outside the office. • Developing and distributing contracts and work agreements. • Making travel plans for all staff and associates. • Being available to help with any proposal-or project-specific tasks from time to time, which primarily includes editing and proofing. • Being primarily responsible for generating payroll (via an external accounting service) for staff and payment for associates and contractors. • Being primarily responsible for processing all insurance renewals. • Ensuring governmental compliance, whether by completing required forms or registering EAI as a vendor on various websites. • Managing all compliance regarding insurance, licensing, and taxes. • Processing Association memberships and registering associates to attend conferences. • Coordinating shipment/receiving of all packages. • Providing clear, transparent documentation so that at any point, others can understand and further any, or all, of the above activities. Other Considerations • Monday-Friday, 8 hours a day with flexibility between 7:00AM-6:00PM. Weekend hours may be required per project. • Less than 15% of time will be dedicated to travel. Qualifications • Business accounting literacy, including accounts payable, accounts receivable, payroll, and processing year-end reports. • Experience managing multiple projects and initiatives simultaneously with varying deadlines and priorities. • Experience managing travel and coordinating calendars for onsite and offsite associates. • Experience working as part of a creative project team, effectively maintaining open lines of communication. • Being a team player with a high attention to detail and high-quality standards. • Excellent editing and proofreading skills. • Ability to communicate verbally and in writing. • Ability to thrive in a flexible/dynamic work environment. • Ability to work collaboratively in a creative team. • Ability to prioritize and manage multiple projects. • Ability to prioritize, manage time, and meet budgets. • Technical capability including, but not limited to QuickBooks and Microsoft Office Suite of software. • Ability to exhibit the highest levels of professional conduct and comply with all Company policies and directives and all laws applicable to the performance of duties associated with this position. Required Education and Experience • BA/BS/BFA or higher degree. • At least five years’ experience in administrative positions requiring administrative, accounting, bookkeeping, or office management skills. Preferred Education and Experience • Work experience in museum, design firms, and/or other art related positions. • Experience managing multiple projects simultaneously and developing processes for efficiency. • Project Management skills. Application Procedure: Submit the following materials to Cary@eisterhold.com 1. Curriculum vitae or resume 2. Letter of interest citing qualifications 3. Completed Employment Application Eisterhold Associates, Inc. is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.