Delware Tribe of Indians

Bartlesville , OK

Receptionist

Delware Tribe of Indians
Bartlesville, OK Full-time
Posted on November 10, 2019

Position: Receptionist

Department: Administration

Employment Status: Regular

Class: Full-Time

Location: Bartlesville, OK

Immediate Supervisor: Tribal Operations Manager

General Description:

Answer inquiries and obtain information for the general public, customers, visitors, and other interested parties. Provide information regarding activities conducted at the establishment; location of departments, offices, and employees within the tribe.

Qualifications:

  • High School Degree
  • Proven work experience as a Receptionist, Front Office Representative or similar role
  • Proficiency in Microsoft Office Suite
  • Hands-on experience with office equipment (e.g. fax machines and printers)
  • Professional attitude and appearance
  • Solid written and verbal communication skills
  • Ability to be resourceful and proactive when issues arise
  • Excellent organizational skills
  • Multitasking and time-management skills, with the ability to prioritize tasks
  • Customer service attitude

Duties and Responsibilities:

  • Greet persons entering the establishment, determine nature and purpose of visit, and direct or escort them to specific destinations.
  • Provide information about establishments such as the location of departments or offices, employees within the organization, or services provided.
  • Operate telephone switchboard to answer, screen and forward calls, providing information, taking messages and scheduling appointments.
  • Collect, sort, distribute and prepare mail, messages and courier deliveries.
  • File and maintain records.
  • Transmit information or documents to customers, using computer, mail, or facsimile machine.
  • Process and prepare memos, correspondence, travel vouchers, or other documents.
  • Schedule appointments, and maintain and update appointment calendars.
  • Perform administrative support tasks such as proofreading, transcribing handwritten information, and operating calculators or computers.
  • Other duties assigned by the Tribal Operations Manager.