Assistant Accountant

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Assistant Accountant

Salary

See Position Description

Location

Bay Minette, AL

Job Type

Full-Time

Job Number

021320-01

Division

Coastal Alabama Community College

Department

Administrative Services

Opening Date

02/13/2020

Closing Date

2/27/2020 11:59 PM Central

Position Summary

POSITION SUMMARY
 
The Assistant Accountant will adhere to policies and procedures as outlined by the College, and the Alabama Community College Board of Trustees and is responsible for assisting in the planning, organizing, and maintaining the College's accounts receivable and student account functions as required by the Fiscal Procedures Manual for the Alabama Community College System. The Assistant Accountant will report directly to the Accountant for Business Services.
  
ESSENTIAL FUNCTIONS
 
At a minimum, the specific duties and responsibilities of the Assistant Accountant shall include:

  • Assisting in maintaining the necessary accounting records required by the Fiscal Procedures Manual for the Alabama Community College System for all College funds.
  • Receipting of monies for student accounts and other collections relating to the functions of the College.
  • Issuing and maintaining a numerical listing of students and faculty/staff meal tickets.
  • Distributing and receipting of College work-study checks to outstanding student accounts.
  • Assisting with the preparation of all third-party accounts receivable billings for tuition and fees, facility usage, training for business and industry or any other external agency billing for the College
  • Assisting with external agencies to clear any issues with invoicing to allow payments to be made in a timely manner
  • Monitoring student billing and preparing Invoices each term for outstanding balances owed the College
  • Preparing list of non-payments to be turned over to Assistant Accountant for reporting to Collection agency
  • Maintaining office supply inventory and placing orders when needed
  • Recording, tracking and notifications related to tuition deferment contracts.
  • Assisting with all registrations as assigned.
  • Assisting with restricted funds reporting and billing.
  • Answering the telephone and providing appropriate information pertaining to Business Office functions daily.
  • Acting as backup to student payables.
  • Retrieving, opening, and forwarding mail and faxes.
  • Ensuring all documents required by external auditors are properly maintained and readily available during annual audits.
  • Becoming familiar with and adhering to all College policies and procedures.
  • Becoming thoroughly familiar with all pertinent state and national policies and complying with said policies.
  • Serving on and providing information to College committees as needed.
  • Maintaining a highly professional attitude and demeanor at all times.
  • Exhibiting appropriate and satisfactory leadership within the College.
  • Complying with ACCS and College policies, as well as state and federal laws.
  • Providing responsible, adequate, and satisfactory leadership on the campus and within the College.
  • Communicating positively and professionally in all aspects of the position.
  • Ensuring the positive promotion of the College and integration of all campuses within the College.
  • Perform other duties as assigned.

SALARY:  Appropriate placement on the Alabama Community College System Salary Schedule E3-05

Essential Duties and Responsibilities

REQUIRED QUALIFICATIONS
Interviews can only be extended to applicants who meet the minimum qualifications and who complete the application process.  The following are the minimum required qualifications for this position:        

  • Associate's degree in a business or office administration area from a regionally accredited institution is required.
  • Accounting I and Accounting II are required.
  • Three (3) years of experience in one or more of the essential functions of the position is required.
  • Proficiency in Excel is required.
  • Proficiency in communications skills is required.
  • Ability to work well with others and work under pressure is required.

Qualifications

PREFERRED QUALIFICATIONS
The following are the preferred qualifications for this position:

  • Bachelor's degree in a business or related area from a regionally accredited institution is preferred.
  • Experience with Ellucian/Banner software is preferred

Application Procedures & Additional Information

APPLICATION PROCEDURES:
A complete application packet consists of the following:

  • A completed online application form.
  • A signed cover letter describing specifically how your experience and qualifications meet the minimum requirements.
  • Three (3) professional references.  A separate document with reference names, titles, mailing addresses, and phone numbers is required.
  • Current resume' showing education degrees earned and complete employment history.
  • Copies of transcripts from all colleges attended. Degree(s) must be posted on transcripts.  Official copies will be required if employed with the institution.

All applicants are required to apply on-line for job opportunities. To apply on-line, go to http://www.coastalalabama.edu/employment/ click on the job title you are interested in and then click on the "Apply" link.  If this is the first time you are applying using our on-line job application, you will need to create an account and select a Username and Password.

Applicants must meet the minimum qualifications as indicated in this vacancy announcement and must submit a completed application packet in order to be considered for an open position.  Only completed applications received during the period of this vacancy announcement will be considered.  

Please Note:
  • It is recommended that you have digital (PDF) copies of your resume and unofficial and/or official transcripts. You will be required to upload this during the application process.
  • You must submit three professional references' contact information while you are completing the application for employment.
  • We do not accept paper, faxed or emailed applications and application materials.
  • You may not put "see resume" on any section of the application form. 
  • Please ensure that uploads are not behind a paywall or a password-protected area.  The screening committee may disqualify your application packet if required uploads are inaccessible.
  • When you finish the steps to apply to a job, you will receive an on-screen notice that you've successfully applied. However, this notice does not mean your application materials are complete.
  • Correspondence regarding positions (i.e. scheduled interview appointment, position filled announcement) will be sent to applicants through the e-mail address used on the applicants' NEOGOV accounts. Applicants are required to monitor their e-mail accounts for updates regarding positions.
  • Incomplete application packets will eliminate the possibility of an interview.  It is the sole responsibility of the applicant to ensure his or her application packet is complete.

APPLICATION DEADLINE:
Applications should be submitted no later than 11:59 p.m. CST on Thursday, February 27, 2020, and will only be accepted through the online application process. 
Applicants who fail to submit a completed application packet will be disqualified.

INTERVIEW PROCESS:
The President will appoint a Screening and Interview Committee to include representatives of the College faculty and staff. This committee will employ appropriate procedures, including the review of application packets, interview, and demonstration of competency, to determine which applicants are to be recommended to the President for further consideration. From all the applications received, a screening committee will select the applicants to be interviewed. All initial interviews will be conducted in person and applicants must travel at their own expense.

ADDITIONAL INFORMATION:
Coastal Alabama Community College is an equal opportunity employer.  It is the policy of the Alabama Community College System, including all postsecondary community and technical colleges under the control of the Alabama Community College System Board of Trustees, that no employee or applicant for employment or promotion, shall be discriminated against on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age or any other protected class as defined by federal and state law.

It is College policy to provide equal opportunity for employment and advancement to all applicants and employees as required by appropriate federal and state law.

Coastal Alabama Community College will make reasonable accommodations for qualified disabled applicants or employees. Applicants in need of an accommodation(s), should contact the Human Resources Office prior to the interview.

Coastal Alabama Community College reserves the right to withdraw this job announcement at any time prior to the awarding.

The College reserves the right not to fill the positions in the event of budgetary or operational constraints.

Coastal Alabama Community College is a multi-campus organization and employees of the College may be assigned to work at any of the College worksites, may be required to travel among various work sites for both day, evening, and weekend responsibilities, and must provide their own mode of transportation.

Coastal Alabama Community College is an active participant in the Employment Eligibility Verification Program (E-verify).  E-verify electronically confirms an employee's eligibility to work in the United States as required by the Department of Homeland Security.

In accordance with Alabama Community College System policy and procedures, the applicant chosen for employment will be required to sign a consent form for a criminal background check.  Employment will be contingent upon the receipt of a clearance notification from the criminal background check.

Applicants must adhere to the College's prescribed interview schedule and must travel at their own expense.


BENEFIT

INSTRUCTOR

NON-INSTRUCTOR

Sick Leave

1 Day Per month

Same

Annual Leave

N/A (off between terms)

1-4 yrs.        1 Day Per month

5-9 yrs.        1.25 Days Per month

10-14 yrs.     1.5 Days Per month

15-19 yrs.     1.75 Days Per month

20 – up        2 Days Per month   May accumulate up to 60 days.

Personal Leave

5 Days Per year (Converts to sick leave if not used)

2 Days Per year (Converts to sick leave if not used)

Emergency Leave

N/A

3 Days Per year

Holidays

14 (5 locally assigned)

14 ( 5 locally assigned)

Number of Work Days Contracted

229

260

Retirement*

(Insert current rate)

(Insert current rate)

Health Insurance

(Insert current rates/options)

(Insert current rates/options)

Tuition Assistance at 2-Year College (Employees and Dependents

Yes - 1/3 waived after 1st year 2/3 waived after 2nd year 3/3 waived after 3rd year

Yes - 1/3 waived after 1st year

2/3 waived after 2nd year 3/3 waived after 3 years

 

*Note: If an employee has any service prior to January 1, 2013, the employee will be classified as a Tier 1 participant. Employees hired on or after January 1, 2013, are classified as Tier 2 participants.

 

Tier 1:    Employee may retire after 25 years of service or upon attaining age 60 with at least 10 years of service.

Tier 2:    Employee may retire after 10 years of service and has attained the age of 62.

 

After the employee is eligible for retirement, he/she may apply unused sick leave toward retirement. If employee leaves the system before becoming vested, he/she may withdraw all deposits. If employee dies while covered by Retirement System, and before retirement his/her beneficiary receives $15,000 life insurance, one year’s salary, and all payments made to the Retirement System.

Agency
Coastal Alabama Community College
Address
1900 U.S. Hwy 31 S

Bay Minette, Alabama, 36507
Phone
251-580-4898
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