Transport and Safety Coordinator

Community Action Partnership   San Luis Obispo, CA   Full-time     Transportation
Posted on February 23, 2023
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Transport and Safety Coordinator

 Helping People. Changing Lives. 

CAPSLO Mission, Vision and Core Values

CAPSLO has a vaccination policy for employees. If you are hired, we will require you to prove that you have received the COVID-19 vaccine or have a valid religious or medical reason not to be vaccinated.

Position Summary: 

Under the direction of the Migrant and Seasonal Head Start (MSHS) Program Director, the Transportation and Safety Coordinator supervises all aspects of transportation services to children enrolled in CYFS Early Education and Child Care programs (consisting of Head Start, Early Head Start, Migrant and Seasonal Head Start, and State Child Development Programs). The Transportation and Safety Coordinator will ensure safe, effective, and high-quality transportation services that are compliant with all applicable standards, best practices, policies, and regulations. The coordinator will oversee the maintenance of the fleet; and ensure staff are equipped with skills, training, and certifications to provide excellent services. Supports CAPSLO’s mission by ensuring that bus transportation services run effectively and are provided to as many families as possible.
Required Education and Experience

  1. High school diploma, GED certificate, or equivalent
  2. A minimum of 5 years of experience transporting children 0-5 years of age
  3. Supervisory and/or leadership experience in school transportation
  4. Training experience in the transportation field
  5. Fleet management and maintenance experience

License & Certifications:

  1. Must possess a valid California Class B Driver License with “P” endorsement
  2. Must possess a valid Medical Examination Certificate (MEC)
  3. Must have a valid School Bus Driver certificate, and must have held the certificate for a minimum of 5 years.
  4. Must possess OR must obtain a valid School Bus Driver Instructor Certificate from the Department of Education, within 18 months of hire.
  5. Must have dependable, insured transportation, and a valid California Driver License (mileage to be reimbursed) and acceptable driving record. A DMV printout and proof of insurance will be required.
  6. Must provide certificates of completion of approved pediatric first aid and pediatric CPR training within 30 days of hire.
  7. Employee is responsible for renewing and maintaining a valid CPR/first aid certification at all times.


Essential Functions:

  1. Oversees the delivery of safe, effective, and high-quality transportation services to children enrolled in Early Education and Child Care (EECC) programs.

  2. Ensures transportation services are in compliance with the Head Start Program Performance Standards (HSPPS), best practices, CAPSLO policy, and local, state, and federal regulations.

  3. Ensures the safe and operable condition of all buses and vehicles at all times. Arranges for regular safety checks of all EECC buses and vehicles.

  4. Maintains, develops, and implements monitoring tools to enforce safety standards and guarantee safe operations of the fleet. Monitors, ensures, and records that all needed maintenance, repairs, and cleanings are performed. Makes appropriate vehicle changes to reflect immediate needs.

  5. Ensures licensing and renewals on all vehicles are up to date and compliant with all applicable standards and regulations.

  6. Ensures that all rules, standards, best-practices, policies, and regulations regarding pupil transportation are adhered to by all transportation personnel.

  7. Conducts formal observations of all bus drivers at least three times a year.

  8. Provides support, guidance, and pre-service, in-service, and onboarding training to drivers, bus aides, and other staff.

  9. Maintains a continual program of classroom and behind-the-wheel training for all transportation personnel in all of the counties served.

  10. Develops and implements a recruitment and retention plan that limits the interruptions of the transportation service to children.

  11. Actively recruits and trains new bus drivers.

  12. Maintains an effective system for monitoring, recording, and ensuring driver trainings, licensing and credential requirements, and needed renewals. Ensures each driver is compliant with the Head Start Program Performance Standards (HSPPS), best practices, CAPSLO policy, and local, state, and federal regulations.

  13. Develops and updates transportation policies and procedures in accordance with the HSPPS, best practices, and local, state, and federal pupil transportation regulations.

Additional Responsibilities and Duties:

  1. Notifies Area Managers and Center Supervisors on all matters regarding child transportation and fleet concerns.

  2. Reports complaints regarding driver and bus aide performance to the Area Manager and Center Supervisor. Provides input in the yearly performance evaluations of drivers and bus aides.

  3. Assists Parent, Family and Community Engagement (PFCE) and Education staff in the implementation of the child and parent pedestrian safety curriculum.

  4. Develops, maintains, and revises bus routes and schedules to accommodate changing student demographics.

  5. Maintains required records, employee files, schedules etc. Ensures confidentiality standards with regard to specifically protected records. Directly oversees the bus drivers work hours and regulations related to secondary employment in accordance with Title 13 CA code of regulations,

  6. Compiles and tracks all mileage, gas receipts, and daily bus checklists.

  7. Serves as program representative at annual bus inspections and maintenance appointments.

  8. Establishes and updates all maintenance agreements. Ensures appropriate locations in which to store vehicles when not in use.

  9. Files and follows up on all vehicle warranties.

  10. Attends transportation and program administration meetings and required trainings.

  11. Develops appropriate communication procedures that relate to transportation procedures and operations.

  12. Plans for safe and timely transportation of children to local educational agencies (LEA) to receive services.

  13. Drives buses, as needed, for field trips or when bus drivers are not available.

  14. Assists in development and implementation of transportation needs assessments for EECC families.

  15. Participates in EECC self-assessments and leads the transportation services self-assessment.

  16. Prepares for, participates in, and ensures successful state and federal monitoring reviews.

  17. Coordinates with Human Resources to maintain records and meet monitoring regulations of the Drug and Alcohol Clearinghouse to ensure compliance with Title 49.

  18. Performs other duties as required.

Knowledge, Skills and Abilities:


  1. Familiarity with the Federal Motor Carrier Safety Administration (FMCSA) and Drug & Alcohol Clearinghouse.

  2. Must have knowledge of routing procedures and practices.

  3. Requires knowledge of laws and regulations governing pupil transportation, bus safety, and vehicle operation.

  4. Must be familiar with, and dedicated to, the objectives of the Head Start and Migrant and Seasonal Head Start programs.


  1. Must have excellent written and verbal communication skills.

  2. Must be self-motivated with a strong sense of time management and organizational skills.

  3. Must demonstrate sound judgment, supervisory and administrative, and organizational skills.

  4. Must have strong computer skills, with knowledge of MS Office, Word, Excel, Publisher, data management software, Google Workspace, and other web-based applications.


  1. Must possess the ability to use reasonable precautions in the performance of one’s duties and adhere to all applicable safety rules and procedures; and act in such a manner as to assure at all times, maximum safety to oneself, fellow employees, clients, and children.

  2. Must be able to relate well to all people of the community regardless of color, national origin, religion, sex, pregnancy, age, marital status, veteran status, sexual orientation, gender identity, disability, or socio-economic level.

  3. Must possess the ability to establish and maintain cooperative working relationships with staff, parents, children, and the community.

Supervisory Responsibility:

This position has no direct supervisory responsibilities. Provides monitoring and training of bus drivers in collaboration with Center Supervisors and Area Managers.

Work Environment: 

This position requires work in an office environment, as well as driving buses and other vehicles.

Requires working indoors in a temperature-controlled environment with some exposure to copier and printer chemicals/fumes.

This position is located at the San Luis Obispo central administration office.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

  1. Position requires intermittent sitting, standing, walking, twisting, and bending.

  2. Must be able to lift 50 pounds waist-high.

  3. Must be able to operate buses and vehicles.

Position Type/Expected Hours of Work:

This is a regular, full-time, 40 hour per week position.


Must be available to travel frequently in and out of the county for appointments, meetings, trainings, and transport of buses and vehicles for maintenance and repairs.

Additional Eligibility Qualifications:

  1. Must be at least 18 years of age by date of hire.

  2. Must pass pre-employment drug test, and post-employment random alcohol and drug testing.

  3. Must submit proof of current vaccination status for measles, pertussis, and influenza (or a current, signed influenza declination form) in compliance with SB 792.

  4. Must comply with the CAPSLO COVID-19 Vaccination Policy.

  5. Must complete a health screening physical completed within 30 days prior to employment and a current TB skin test/Chest X-Ray.

  6. Employment is contingent upon meeting all job requirements and background requirements: criminal history check (Inclusive of DOJ, FBI and Child Abuse), acknowledgement of child abuse reporting responsibility, criminal record statement (Form LIC508), etc. A criminal history clearance is required prior to employment.

  7. Upon hire, agency staff will check the Megan’s Law (or the current sexual predator website) to ensure each staff being hired is clear for employment. Program administrative staff will check the website annually to ensure all program staff are cleared to work.

  8. Must meet the Office of Head Start Program Performance Standards and State requirements.

  9. Employment in Head Start, Early Head Start and Migrant and Seasonal Head Start Programs is contingent upon approval of the Policy Council.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Reasonable Accommodations:

I have read and understand the Essential Functions of this position, including the Responsibilities and Duties. I also acknowledge that the Responsibilities and Duties for this position may change in the future with or without prior notice.

I further understand that I can request a reasonable accommodation, should one be necessary for me to carry out the Essential Functions of this position. I can perform these with or without reasonable accommodation.



Compensation and Benefits Package

Medical, Dental, Vision, Flexible Spending Plan

CAPSLO offers benefits through a group medical, dental, vision, flexible spending account, life and AD&D insurance program. CAPSLO pays the full amount (100%) of the premiums to cover full-time employees, and half (50%) of the premiums to cover eligible part-time employees. Eligible employees may elect, at their own cost, to have medical, dental and vision insurance coverage for their dependents. Additionally, CAPSLO offers a Long Term Disability ("LTD") insurance program for eligible employees.


Retirement Savings Plan

CAPSLO offers eligible employees the opportunity to contribute a portion of their earnings to a Section 403(b) Retirement Plan. Employees are 100% vested upon enrollment into the plan. CAPSLO matches 60% of every dollar contributed up to an annual maximum of 15% of your annual salary (not to exceed IRS limits) after 6 months of employment.



Twelve paid holidays during the course of the each calendar year. Employees also receive one extra workday off with pay as a "Personal Holiday."


Vacation/Sick Leave

CAPSLO awards 80-160 hours of vacation annually with a maximum accrual of 320 hours, depending on years of service. Paid Sick time is accrued at 8 hours per month (based on weekly hours) with a maximum accrual of 280 hours. CAPSLO also offers the opportunity to convert unused sick time to vacation and a vacation cash out for eligible employees once a year.


Additional Benefits

CAPSLO offers additional benefits including employee assistance program (EAP), reduced rates for pet insurance, reduced rates for cellular phone service, reduced rates for car rentals, and additional time off for positions classified as exempt, and workers’ compensation insurance.

For questions regarding the application process or open positions, contact the Recruiting Department at 805-544-4355 


EOE/ V/ ADA/ Drug Free Workplace/ Asset Infused Organization. We are an Equal Opportunity Employer and do not discriminate against applicants due to race, ethnicity, gender, religion, national origin, veteran status, or on the basis of disability.