Administrative Assistant

Collective Arts LLC   Washington, DC   Full-time     Administration / Clerical
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Posted on May 7, 2020

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties include but not limited to providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

Responsibilities:

Answer and direct phone calls
Keep inventory of office supplies
Plan meetings when needed
Provide general support to visitors
Write and distribute emails, correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Create and update records ensuring accuracy and validity
Develop and maintain a filing system
Responsible for filing and organizing all vendor account folders for open and closed transactions
Receives, analyzes and processes vendor bills for service contracts as well as retail customers
Update and maintain office policies and procedures
Maintain contact lists
Submit and reconcile expense reports
Assist in collecting and processing weekly time sheets
Assist in weekly accounts payable check runs
Assists project management teams in opening jobs, purchase orders and running project reports
Assists Sales team with typing up proposals and emails for Customers


Skills and Qualifications

Experience as an administrative assistant, or office admin assistant
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Office (MS Excel and MS Word, in particular)
Experience with Quick Books
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
Experience with accounts receivable and accounts payable.


Collective Arts LLC

Washington , DC