Coast Personnel

2295 De La Cruz Blvd
Santa Clara , CA

Accounting Clerk

Coast Personnel
Santa Clara, CA Full-time
Posted on August 8, 2019

Are you Accounting Clerk or an experienced Payroll Tax Specialist looking to join a top privately held staffing firm? This role offers excellent benefits, great family like company culture and the ability to be a part of a fast growing, cohesive team. 

Past experience in the staffing industry preferred!!!


• Assemble, review and verify invoices and check requests
• Sort, code and match invoices 
• Enter and upload invoices into system
• Track expenses and process expense reports
• Prepare and process electronic transfers and payments
• Prepare and perform check runs
• Monitor accounts to ensure payments are up to date
• Research and resolve invoice discrepancies and issues
• Maintain vendor files
• Correspond with vendors and respond to inquiries
• Provide supporting documentation for audits
• Maintain accurate historical records
• Maintain confidentiality of organizational information
• Generate/Pay monthly allowances

• Calculate and file payroll taxes weekly, monthly, and quarterly for multiple states on a timely basis for multiple entities
• File payroll and unemployment taxes for multiple states on a timely basis for multiple entities
• Setup UI Accounts and Tax Withholding accounts to new states
• Prepare and enter journal entries including correcting entries, allocating expenditures and inter-company entries
• Prepare/File Property Tax for multiple offices
• Maintain Business License for multiple locations (Setup/Renewals)

• 3+ years of strong experience in processing payroll and filing payroll tax for multi-state
• Good Understanding of US GAAP and strong experience with GL, A/P, A/R
• Proficiency with Payroll/Accounting software such as Temps Plus, Avionte, Great Plains, CYMA, etc.
• Proficient in Excel and Word. Advanced Excel Skill a plus
• Past experience in working in staffing industry preferred
• Excellent verbal and written communication skills
• Ability to work in a fast paced environment

• Bachelor’s degree in Accounting from an accredited university