Maintenance Scheduler

Clean Energy Fuels   Newport Beach, CA   Full-time     Manufacturing / Production / Operations
Posted on January 14, 2022

The Maintenance Scheduler is responsible for scheduling daily, weekly, monthly, quarterly and/or annual maintenance plans for both Clean Energy owned and 3rd party (Customer) owned fueling stations or plants. The Maintenance Scheduler will ensure that the maintenance is scheduled to the appropriate service technician and parts are ordered for major maintenance work orders. Maintenance Schedulers will communicate with Operations Management and Customers to ensure they are aware of scheduled maintenance. The Maintenance Scheduler could also assign work orders to and dispatch technicians to stations to handle corrective work orders.

The Maintenance Scheduler may review completed work orders to ensure completeness and provide customer with completed reports on services provided. The Maintenance Scheduler will collaborate and communicate with Operations Management and technicians to escalate identified issues, missed scheduled maintenance and/or incomplete documentation.

The Maintenance Scheduler will prepare and coordinate for interrupted work and execute the backup plan for technicians and their schedules. They will communicate with customers and internal stakeholders to notify of major repairs or maintenance activities and inform them of any changes to scheduled maintenance.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

Planning and Scheduling Process

  • Execute the planning and scheduling process
  • Communicate schedules to technicians, Operations Management and Customers
  • Add new and generate existing Inspection Plans, Preventative Maintenance and Corrective Work Orders as requested
  • Assemble work schedule that takes into account equipment needs, equipment availability, labor needs, and labor availability
  • Work closely with the Directors of Operations, Operations Service Manager and Supply Chain to optimize scheduled work
  • Comply with work prioritization process with operations, engineering, quality, safety, and other stakeholders

Computerized Maintenance Management Systems (CMMS) Leadership

  • Communicate and adhere to our Field Service (CMMS) standards and usage
  • Perform basic data analysis on Field Service, SCADA and/or IoT information in order to plan maintenance and determine areas of opportunities
  • Point person for Field Service setup around new capital
  • Service Objects and Assets
  • Asset Hierarchy
  • Inspections, PM’s and Correctives

Maintenance and Technical Resource

  • Understands and communicates how the various components fit and work together in order to make the equipment/system run
  • Support the site with technical issues as they arise
  • Participate in problem solving activities
  • Participate in preventive maintenance development
  • Support Continuous Improvement initiatives
  • Basic understanding of maintenance metrics and the business significance of the metrics (Planned)

Other duties as assigned

Supervisory Responsibilities
This position has no supervisory responsibilities.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience
Bachelor’s degree in Business or related field, plus 3 years of related experience; or equivalent combination of education and experience.

Knowledge of Maintenance Planning, Operations, Customer Service or Inside Sales experience.

Language Skills
Possess sophisticated, professional oral and written communication ability. Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Mathematical Skills
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

Reasoning Ability
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills
Advanced skills in Microsoft Office applications, specifically Word, Excel and Outlook. Knowledge of e-mail/scheduling software applications. Experience with ERP software, such as Oracle, JD Edwards, Microsoft Dynamics AX, Epicor or SAP.

Certificates, Licenses, Registrations
None required.

To perform the job successfully, an individual should demonstrate the following behaviors:

Quality:  Consistently produces high quality work (accurate, neat, and thorough). Strives to improve productivity, processes and quality. Demonstrates strong knowledge and skills related to the job. Presents a professional image with dress, demeanor, and manners. Maintains clean work space, company equipment and company vehicles. Safety is a high priority; performs job safely.

Communication: Communicates clearly, concisely, effectively, professionally and timely. 
Exhibits good listening and comprehension skills. Keeps others appropriately informed and shares ideas even when unpopular.  Listens to what others have to say.  Maintains open and active communication with colleagues. Effectively uses knowledge and experience in asking, probing, and anticipating issues to ensure quality is provided.

Teamwork:  Fosters the spirit of working with each other.  Displays respect, courtesy, politeness, tact, and openness. Handles conflict in an appropriate and professional manner. Builds relationships, promotes cohesiveness, models collaboration with others.  Considers impact and issues for our customer and other departments.  Engages other impacted departments early for solutions.

Persistence:  Develops workable alternatives and solutions. Exhibits persistence in following assignments through to completion. Promotes process improvements.

Reliable:  Responds in a timely manner.  Is honest, ethical, value-driven and trustworthy. Keeps commitments made, completes assignments and meets deadlines. Accountable--Takes responsibility for own actions and performance. Meets attendance and punctuality guidelines. Available and accessible.

Entrepreneurial:  Takes initiative and appropriate action.  Is engaged and committed to achieving the company’s mission. Pursues better ways to get things done and takes appropriate risks. Keeps up to date with competitor information and market trends. Controls costs and thinks in terms of profit, loss and added value. Is committed to the satisfaction of customers.

Leadership:  Provides clear direction around a vision.  Creates actionable plans and is proactive & anticipatory.  Demonstrates innovative approaches and solutions.  Is an example for employees and others.  Accepts responsibility for individual and team performance.  Makes appropriate and timely decisions and takes action on decisions.   Sets clear and reasonable performance expectations. Motivates and empowers others.  Delegates tasks appropriately.  Recruits staff of a high caliber.  Provides feedback to subordinates that is timely and direct.  Recognizes subordinates for their contributions and effort. Encourages continuous growth and learning in others.  Shows respect for others and their ideas.  Helps others manage through change.

Passion:  Is excited and creates enthusiasm about the company’s future.  Promotes a sense of company pride.  Displays sense of pride in the department and its contributions.  Displays passion for the job.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is frequently required to walk and sit. The employee is occasionally required to stand. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Always practice good judgment and refer to the safety guidelines.

Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Always practice good judgment and refer to the safety guidelines.

The noise level in the work environment is usually moderate.