Responsible for data entry and maintaining ledgers, ensuring receivables are current, coding documents according to our procedures and other general support to production/supply chain.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
⦁ Using D365, Excel, and other software to:
⦁ Post Financial Transactions
⦁ Receive and record vouchers, payments, inventory, production items etc.
⦁ Producing a variety of reports for finance, production, supply chain and engineering.
⦁ Verify accuracy in reports, figures, postings, projects.
⦁ Reconciling various GL accounts and reporting any discrepancies found.
⦁ Partnering with the Department of Transportation (DOT) to:
⦁ Monitor and track expiration date of FMCSA required medical cards for qualified DOT drivers.
⦁ Obtain trip permits as needed.
⦁ Coordinate registrations for trucks/trailers.
⦁ Obtain/file/distribute insurance cards.
⦁ Location and Tracking of Mobile Fueling Equipment
⦁ Supporting AP by filing/scanning/attaching documents as needed
⦁ Accounts Receivable billing of sales orders and projects - prepares billings for approval.
⦁ Follow-up with customers for payment status; making notes in D365.
⦁ Set up new projects with budgets. Retains records of contracts, billing, payments, expense and hours charged.
⦁ Enter and Post weekly project hours from Project Timecards.
⦁ Postproduction Hours allocations daily.
⦁ End production orders after sending to Production Manager for approval.
⦁ Manage external systems required by customers.
⦁ Complete requests and document New Customer, New Vendor, New Station set ups.
⦁ Prepare journal entries – assist department.
⦁ Gather data for project reporting at month end.
⦁ Gather data for cost explanations at month end.
⦁ Gather information for audit requests to support Finance Director.
⦁ Assist in entering inventory count sheets as needed.
⦁ Back up for receiving transactions, quotes, new parts creation in D365.
⦁ Monitor system for clean-up – new part set up correctly, open purchase orders, open sales orders, open production orders.
⦁ Order Office Supplies.
⦁ Other duties as assigned.
This job has no supervisory responsibilities.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
Two to three years related experience, and/or training or equivalent combination of education and experience.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to communicate effectively with customers and employees of organization.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
To perform this job successfully, an individual should have proficiency in Microsoft Office applications and existing knowledge, or the ability to quickly learn D365 (Microsoft Dynamics).
Certificates, Licenses, Registrations
Valid driver license required.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet.