Part-Time Clerk of CouncilCity of Willoughby Hills
Clerk of Council
City of Willoughby Hills
Applications for Part Time Clerk of Council are being accepted through Friday, January 24, 2020 at 4:00 p.m.
The Council Clerk is accountable to the President of Council and Vice President of Council and serves as a liaison between Council, Mayor and Administrative Staff. The Clerk of Council is appointed by the Members of Council; attends all Council meetings and keeps a record of all the proceedings; signs and attests all ordinances, resolutions, or other acts of the Council and is the custodian of all official records of the legislative branch. The Clerk, therefore, is responsible for the preservation of the official actions of the governing body through the journals of Council, ordinances and resolutions. The Clerk of Council shall perform the duties required by the Charter, those duties outlined in the Codified Ordinances, the Policies of Council and such further duties as assigned by Council. The Clerk of Council shall perform all required duties, Monday through Friday, at the Clerk’s Office. The Clerk must obtain prior authorization from the Council President to perform any Council work after twenty hours have been worked during a calendar week or for any work performed other than at the Clerk’s Office. Said hours do not include the hours in attendance at required Council Meetings, Committee Meetings or any other meetings as directed by the Council President. Vice President of Council shall authorize said work if the President of Council is unavailable.
Duties and responsibilities:
- Give notice of and attend all meetings of Council in which he/he shall enter the votes, by roll call, of each Councilman upon any Ordinance, Resolution or Motion.
- Assist Council in the fulfillment of Section 3.31 of the Charter of the City by the preparation of legislation required in order that Council can perform their duty in enacting any and all legislation deemed necessary for the preservation of the safety and welfare of the community and provide for the orderly and desirable growth of the community for the efficient and orderly operation of the local government.
- Assist Council in the fulfillment of Section 3.35 of the Charter of the City in the instruction of new members of Council with regard to their powers and duties and present each such member a copy of the Charter, of the Ordinances of the Municipality, the Rules of Council and such other materials as they may deem necessary to assist the new members in carrying out their responsibilities in an informed manner.
- Assist Council in complying with Section 107.08 of the Administrative Code by providing that the minutes of a regular or special meeting of any such municipal body shall be promptly recorded and open to public inspection.
- Assist the Members of Council by attending as their designee, the Attorney General’s mandatory HB9 Public Records Training required every elected term.
- Assist Council in the fulfillment of the Ohio’s Open Meetings Law, Section 121.22 of the Revised Code requiring all public bodies to take official action and to conduct all deliberations upon official business only in open meeting format, unless specifically excepted by law, by the preparation and serving of legal and public notices.
- Assist Council in the fulfillment of public records requests in accordance with the Ohio Public Records Act.
- Assist in keeping the Members of Council informed through the processing of and the distribution of correspondence, notices, invitations, etc.
- Serve as the custodian of all official records of the legislative branch and, therefore, shall be responsible for the preservation of the official actions of the governing body through the journals of Council, ordinances, and resolutions.
- Provide certification of all permanent records of Council.
- Perform other duties as required by Charter and/or under the direction of the President of Council, Vice President of Council when required, or other Members of Council.
- Local government experience: knowledge of principles, practices and techniques of public administration, city government and city policies.
- Understanding statutes, rules and regulations.
- Record Management/Organizational Skills.
- Research methods and report composition.
- Demonstrate ability to self-supervise and follow through on detail projects.
- Strong communication skills, interpersonal relation skills and comfortable in dealing with the public.
- Flexible/variable work schedule.