SALARY: $3,047.83 - $3,553.75 Monthly
OPENING DATE: 05/04/20
CLOSING DATE: 05/25/20 11:59 PM
Ensure college compliance set forth by state and federal regulation and reporting requirements; perform skilled technical work related to compliance requirements and accountability; manage and maintain documents and evidence regarding college compliance; coordinate state, federal, and SACSCOC reporting to meet prescribed deadlines; cultivate and maintain good relationships with various departments within the institution as well as with outside agencies; perform related assignments that require a variety of technical duties; and provide responsible and complex administrative support to the Director of Institutional Effectiveness, Research, and Grants (OIERG).
EXAMPLES OF DUTIES:
Essential and other responsibilities and duties may include, but are not limited to, the following:
1. Coordinate, generate, and produce various institutional, state, and federal reports in a timely fashion.
2. Understand SACSCOC Principles of Accreditation and produce annual reports as needed.
3. Ensure reliable metrics to support accurate reporting.
4. Maintain data validation and error-checking processes through periodic assessment of the college's accountability.
5. Monitor compliance risk controls to identify deviations and offer recommendations on management of compliance issues.
6. Assist with resolving data issues in Colleague by collaborating with relevant college faculty, staff, and administrators.
7. Implement standardized processes to assist departments with accountability as well support increasing efficiencies in time, resources, and reporting student successes.
8. Oversee and manage documentation related to the institutional effectiveness process, including Program Review, Planning, Assessment, College Planning Council, Executive Council Planning Retreat, and other internal OIERG documentation.
9. Collaborate with the OIERG Director to develop strategies for improving departmental and institutional data/information accuracy, documentation, and effective communication.
10. Assist in developing procedures to improve the efficiency of information processing operations in terms of software, hardware, applications, services, and cost effectiveness.
11. Coordinate and conduct professional development opportunities related to reporting, compliance, and accountability.
12. Work closely with the staff of Institutional Effectiveness, Research, and Grants to ensure integrity in data and reporting.
13. Coordinate, distribute, and maintain Annual Reporting Plan.
14. Practice integrity and maintain confidentiality regarding files, records, reports, and conversations.
15. Prepare for external audits through proactive maintenance of records, reports, and deadlines.
16. Utilize specialized software, such as Compliance Assist, and other technology platforms to coordinate and manage institutional effectiveness processes.
17. Function as a college resource and/or facilitator for various institutional effectiveness activities.
18. Participate in and attend college meetings as scheduled.
19. Seek out and participate in appropriate professional development opportunities.
1. Assist the Director of Institutional Effectiveness, Research, and Grants on special projects.
2. Provide administrative and technical support to Office of Institutional Effectiveness, Research, and Grants staff.
3. Assume additional duties to promote growth, consistency, and integrity of programs.
4. Maintain a general knowledge of all OIERG processes and services to act as a point of contact for institutional support.
5. Manage and update the OIERG team site on Portal.
6. Manage documentation on the Institutional Effectiveness, Research and Grants webpage to ensure ADA Compliance.
7. Perform other duties as assigned.
This position description covers the most essential functions and duties associated with this position. The President or appropriate supervisory personnel may assign additional duties. The College reserves the right to alter duties, responsibilities, conditions, working hours, and job title with or without notice.
QUALIFICATIONS AND WORKING CONDITIONS:
Organizational and management practices as applied to the planning, analysis and evaluation of division program, policies and operational needs.
Principles and practices of budget preparation and administration.
Policies and procedures of CCC&TI as related to OIERG.
Operations, services and activities of OIERG.
Various computer software programs and networks.
General principles and practices of fiscal, statistical and administrative data collection and report preparation.
Confidentiality policies and procedures of the office and college.
Business letter writing and report preparation techniques.
Advanced principles and procedures of record keeping and reporting.
English usage, spelling, grammar and punctuation.
Basic accounting and mathematic principles.
Pertinent Federal, State and local laws, codes and regulations.
The mission, goals and objectives of CCC&TI.
Current trends, research and development in the area of assignment.
Pertinent federal, state, and local laws, codes and regulations.
Perform responsible and complex administrative work involving the use of independent judgment and personal initiative.
Interpret and apply college and assigned division goals, objectives, policies, procedures, rules and regulations.
Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
Contribute to the development of academic mission, goals and objectives that complement those of the college.
Interpret and apply Federal, State and local policies, laws, and regulations.
Communicate clearly and concisely, both orally and in writing.
Interpret, explain, and enforce departmental policies and procedures.
Work independently in the absence of supervision.
Conduct committee meetings in an effective and efficient manner.
Interpret and apply administrative and departmental policies, procedures, laws and regulations.
Work independently in the absence of supervision.
Compile and maintain confidential records.
Independently prepare correspondences and memorandums.
Maintain the security of confidential matters.
Participate in researching, compiling, analyzing, interpreting and preparing a variety of fiscal, statistical, and administrative reports.
Operate and use modern office equipment including a computer.
Work cooperatively with other departments, department officials and outside agencies.
Respond to requests and inquiries from students, faculty and staff.
Establish and maintain cooperative working relationships with those contacted in the course of work.
Office environment; exposure to computer screens; may work irregular hours at times.
Essential and marginal functions may require maintaining physical conditions necessary for walking, standing, or sitting for prolonged periods of time; moderate lifting; general manual dexterity, ability to distinguish color; exposure to computer screens; potentially hazardous chemicals.
EXPERIENCE AND TRAINING:
Minimum of 3 years of increasingly responsible experience in an office environment and/or administrative capacity required. Preference will be given to experience in a community college or higher education environment as well as strong communication skills and a commitment to exceptional customer service. Knowledge and skill in the use of computer office systems and ability to maintain confidentiality of records required. Knowledge of data extraction, survey and database software preferred.
Bachelor's degree. Master's degree preferred.