Administrative Assistant/Office Manager

Basalt Sanitation   Basalt, CO   Full-time     Administration / Clerical
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Posted on October 28, 2020

Administrative Assistant/Office Manager

The Basalt Sanitation District is hiring an administrative assistant/office manager for It's administrative office in downtown Basalt. This position requires an energetic, self starting individual who is willing to learn and to wear multiple hats. Experienced in handling a wide range of administrative tasks and providing executive support, as well as able to work independently with little supervision. Must be well organized, flexible, detail-oriented and enjoy the variety and challenges of supporting a small office with multiple responsibilities. As the office manager, this position will be responsible for organizing and running of the daily administrative operations of the District. Some of these operations include customer service, bookkeeping and file management. This person will report to the District Manager.

Responsibilities include:
• Provide administrative, customer service, bookkeeping and support tasks for the District
• Assistant to the District Manager
• Organize and maintain a Document Control and Management System for District's electronic and paper records as required for public entities
• Customer service/receptionist; monitor and answer District telephone and email messages as needed
• Coordinate monthly accounts payables, including proper approvals, maintaining priority vendor information, certificates of insurance, and tax information
• Coordinate accounts receivable, both customer and developer billings, payments and follow-up on any overdue balances
• Prepare bi-weekly payroll and quarterly and annual payroll tax reports and payments
• Assist in preparation of annual audit
• Support District Manager in preparation for monthly Board meetings, including organizing and distributing board packets and preparing board meeting minutes; Attend Board meetings as needed to take minutes
• Prepare and publish timely notices of all public meetings and hearings
• Coordinate any insurance or workers comp claims
• Onboard new employees, maintain personnel files, oversee PTO requests and payroll submittals
• Coordinate approvals, documents and payments for tap sales; on-site surveys after C.O. issued or violation expected
• Maintain office procedures manual
• Maintain and update the District Web Site
• Various office requirements including mail, maintaining office supply inventory, resolving any software or other tech issues as necessary
• Performs other duties as assigned

Qualifications:
• Minimum 3-5 years of administrative/executive support experience in office management or law office
• College degree preferred
• Experience using Microsoft Office 360 and Quickbooks
• Ability to multitask effectively and work both independently and as part of a team
• Possess a valid Notary Public License (or be willing to obtain)

This position has traditionally been a part-time employee position and will initially remain part-time. There is an opportunity for the right person to become a full-time employee. The right person will have the desire and ability to take on many of the responsibilities now being handled by the District Manager, with the goal to move into a District Administer role, within 2 years.

Compensation: DOE
Benefits: Paid holidays and vacation, based on average workweek hours
Possible participation in employee health plan